339 11th Street
The Development & Communications Assistant (DCA) is responsible for basic administrative support of all development and donor-related activities. On a day-to-day basis, the DCA follows the flow of work across all development office efforts and provides excellent and prompt assistance to the team with strong attention to detail.
Principle Duties and Responsibilities
The following reflects management’s definition of essential functions for the position, but does not restrict the many administrative tasks that may be assigned. Management may assign or reassign duties and responsibilities to this position at any time as a result of shifting department priorities.
- Assist Development Team to process donations, log gifts into Salesforce, and prepare acknowledgement letters and other correspondence.
- Update and maintain accurate database records. Pull reports from database as requested.
- Assist Development Team in mailing of annual appeal letters and other mass mailings.
- Assist Development Team in special meetings, as needed (i.e. distribute notices, agendas, minutes, set up tables, refreshments, etc.)
- Prepare materials for distribution (i.e. copying, filing, mailing, scanning, e-mailing).
- Assemble media and donor kits for events and meetings.
- Update and maintain supply of collateral, materials and info packets.
- Support social media posts, web updates and e-mail database communications as assigned.
- Prepare/update/manage/acquire collateral material, including bios (staff, faculty, board), student/alum profiles, financial info, audit, 990, photos, current board list, letters of support, video work samples, personal statements, curriculum materials, etc., as assigned.
- Manage/organize development info on the server.
- Support meetings, site visits and tours with logistics, hospitality, scheduling, communications, etc., and ensuring the building is ready for guests.
- Draft language for newsletters, flyers, announcements, etc.
- Excellent attendance and timeliness of performance, availability for evenings and weekend events.
- Other duties as assigned.
- Excellent verbal and written communications skills.
- Acute attention to detail and ability to learn new tasks quickly and efficiently is an essential requirement of this job.
- Ability to present information concisely, effectively and accurately, both verbally and in writing.
- Critical ability to organize and balance work in the midst of shifting work task priorities that occur on a daily, and sometimes hourly, basis.
- Proficiency in Apple OS, Microsoft Word, Excel, PowerPoint, Adobe Suite and Google Drive.
- Versatility, flexibility, and a willingness to work within constantly changing priorities.
- Passion, enthusiasm, focus, creativity, and a positive outlook.
- 1-2 years related experience in an administrative position, preferably in a nonprofit development office strongly preferred.
- Associate's or bachelor's degree in a related field or equivalent preferred.
- Experience with database systems. Non-profit database experience a plus. (Salesforce preferred.)
- Ability to lift 30 lbs.
- Team player, positive, honest, compassionate + sense of humor.
- An awareness and sensitivity to the needs and concerns of Individuals from diverse cultures and backgrounds.
- Passionate about the role of the arts in social justice, youth and community development.
- Vehicle and valid driver’s license a plus.
Minimum Education Required