Associate Vice President for Facilities Management

Job Type

Full Time

Published

09/24/2018

Address

60 Lincoln Center Plaza
New York
NY
10023
United States

Description

Description: Working closely with multiple internal and external constituencies, the AVP assumes complete responsibility for the efficient and safe operation, maintenance, repair and capital project planning and management of a leading conservatory with music, drama and dance divisions. Large, complex, multipurpose school facility includes classrooms, studios, practice rooms, concert and recital halls, theaters, residence halls, cafeteria, and offices. The main facility is approximately 500,000 square feet, plus 90,000 square feet of residence hall and cafeteria space.


Please include your salary requirements in your cover letter.


Responsibilities:

  • Conduct ongoing planning and assessment of the department effectiveness in achieving objectives aligned with facilities master plan and the School’s strategic plan
  • Ensure School’s physical facilities are consistently and reliably maintained in a clean, safe, and comfortable working condition
  • Work closely with senior leadership, department heads, and constituents throughout the School to anticipate and meet needs and ensure compliance with all regulations and procedures
  • Cooperate with security department to maintain a safe and secure environment for population of widely varying ages and needs
  • Coordinate with academic and program departments, administrative units, special events department, and other internal and external constituents as needed to provide service and support for special events, respond to a substantial number of requests (room setup/breakdown, climate control for precious manuscript collection, archives, and large collection of pianos and other fine musical instruments and address and resolve facilities-related issues or concerns
  • Manage a staff of 40+ unionized employees encompassing cleaning, maintenance, HVAC and other skilled trades
  • Manage scheduling to ensure appropriate coverage and timely, thorough, efficient completion of routine/recurring tasks as well as special projects and requests
  • Manage weekly payroll and staff time allowances
  • Maintain relationship with union; negotiate renewals and ensure compliance with collective bargaining agreement
  • Maintain all MSDS sheets and manage appropriate safety training for all facilities staff
  • Insure that all OSHA regulations are met
  • Manage administrative office staff
  • Working closely with finance department, develop and manage a multi-million dollar annual operating budget
  • In coordination with finance department, create and implement the components of a 5-10 year Special Projects/Capital Plan that identifies and budgets for future building needs
  • Oversee all operating and capital expenditures
  • Source, negotiate and evaluate contracts for facilities infrastructure and maintenance, including construction, building-wide systems, elevators, supplies and materials, cleaning, pest prevention, and others
  • Manage/coordinate all renovation and construction projects, in some cases jointly with Lincoln Center
  • Manage/coordinate all outside contractor work
  • Oversee relationship with Lincoln Center (landlord and provider of shared campus-wide services), under complex, multi-faceted service and management agreement and practices
  • Actively seek opportunities for improvement of services, operating efficiencies, and cost savings through relationships with vendors, internal and/or external collaborations, and evaluation of current practices
  • Maintain and expand upon energy saving improvements
  • Manage, in coordination with the offices of student affairs and residence life, as well as the School’s external food & beverage provider and its landlord, all maintenance/upgrades within the residence hall and cafeteria (Rose Building)
  • Oversee office services


Minimum Requirements:

  • College Degree in Facilities / Building Management, Mechanical Engineering, or Business Administration.
  • 10+ years of progressive experience in all aspects of Facilities / Building Management, including detailed experience in HVAC, cleaning, maintenance, security, renovations, and budgeting.
  • Substantial experience in planning and management of capital projects.
  • Ability to acquire all fire department certificates necessary to the building operation.
  • Ability to maintain and / or improve a history of teamwork and collaboration between the Facilities Department and The Juilliard Community.
  • Ability to project future building needs.
  • Possess basic PC skills, and a working knowledge of Microsoft Office Suite and HVAC computer management programs.
  • Ability to be on-call 24 hours a day.
  • Experience managing a multi-purpose, multi-user complex facility including classrooms, music/dance/drama studios, performance halls, theaters, offices, dormitories and cafeteria.
  • Ability to interact with senior management team as a colleague and a peer.
  • Articulate spokesperson for the facilities management function to multiple audiences including faculty, students, staff, and potentially board and funders.


Preferred Background:

  • Master’s Degree in Facilities / Building Management, Mechanical Engineering, or Business Administration.
  • Additional educational training in Facilities / Building Management, Mechanical Engineering, or Business Administration.
  • Refrigeration Licenses / Certificates
  • Association with recognized engineering groups / organizations.

Professional Level

Executive

Minimum Education Required

4-year degree

How To Apply

https://goo.gl/YAjJQf

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.

 

To apply, please click on the following link: https://goo.gl/YAjJQf


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