Office and Project Support Associate – EAAF NY

Job Type

Full Time




United States


Argentine Forensic Anthropology Team (EAAF)

Office and Project Support Associate

New York Office


The Argentine Forensic Anthropology Team (EAAF) is a nonprofit, non-governmental organization that applies forensic science to the investigation of human rights violations and humanitarian problems. The EAAF formed in 1984 in order to investigate the disappearances of more than 9,000 people under the last military dictatorship that governed Argentina from 1976-1983. Since its founding, at the request of organizations of families of victims of human rights violations, civil society organizations, local and international tribunals, as well as mechanisms of transitional justice, such as truth commissions, the EAAF has worked in more than 50 countries throughout the world.


EAAF’s headquarters are in Buenos Aires, Argentina, but we maintain a small office in New York where specific programs are coordinated. We seek an organized, detail-oriented, highly responsible individual who is interested in human rights issues and project management and has a strong background in office operations support to join the organization. The Office and Project Support Associate plays an essential role in supporting implementation of projects and managing office requirements, from finance tracking to travel arrangement to project documentation, and coordinates with non-NY team members working in Mexico City and Buenos Aires. This role requires a self-motivated individual capable of conducting multiple tasks at once to support the efficient and effective management of activities. Abilities to work both as a self-starter and as a member of a multi-location team, to handle data and documents with precision, to work managing multiple tasks under deadline pressure, and to exercise excellent judgment are essential.

(*Please note that this does not involve direct forensic work.*)


This position works closely with EAAF’s Director of North America and Central America Projects and the Subcoordinator of EAAF’s NY Office. Responsibilities fall into three core areas: Project Support, Finance, and Office Operations Support. These responsibilities include, but are not limited to:


Project Support

  • Travel booking (flights, hotels, other arrangements) and urgent travel change problem-solving
  • Maintaining tracking sheets for project needs (flights, event logistics, etc.)
  • Creating professional-quality presentations and materials for meetings
  • Arranging meetings for Director and taking meeting minutes at internal and external meetings
  • Editing and proofreading outgoing materials (letters, reports, etc.)
  • Translating short, informal Spanish-to-English or English-to-Spanish text as needed
  • Assisting with the review, scanning, photocopying, and filing of case and project documentation for new activities as well as archiving of older projects
  • Assisting other office staff with project activity preparations
  • Monitoring inter-office project communications and providing summaries for the rest of staff
  • Monitoring news related to EAAF’s work and human rights issues in Mexico, Central America, and the US-Mexico border area
  • Assisting with other project support tasks as assigned


  • Data entry and tracking of all project and office expenses for NY Office-managed work/projects
  • Paying monthly bills and making project purchases
  • Tracking reimbursements
  • Monitoring cash flow and communicating cash flow information to Buenos Aires Office monthly
  • Scanning, photocopying, and filing receipts
  • Assisting with preparation of yearly documentation for accountant
  • Regular communication with other EAAF offices/team members on financial matters

Office Operations Support

  • Managing daily needs regarding the main office email, postal mail, and voicemail
  • Answering phone and routing messages
  • Ensuring office supplies levels and other regular office needs are maintained
  • Coordinating with office cleaning consultant (monthly) and IT consultant (quarterly)
  • Communicating with vendors as needed
  • Coordinating document and information sharing needs with other offices and remote workers
  • Assisting team members working in Mexico and Central America as needed (daily)
  • Assisting the Director as needed (daily)



--Bachelor’s degree

--Administrative skills

--Substantial experience in office/project support

--Experience with finance tracking

--Clear writing and good communication skills

--Ability to work independently and follow through with tasks, as well as coordinate with remote colleagues

--Comfort with remote collaboration tools, such as Skype, DropBox, and online conferencing software

--Strong experience with office software (Word, Excel, PowerPoint, etc.)

--Careful attention to precise detail

--Highly responsible and reliable

--Sensitivity to confidentiality and privacy in human rights and forensics work

--Experience in human rights work and/or familiarity with human rights and/or forensic issues desirable

--Experience with academic, media, and/or online research desirable

--Fluency in English and Spanish required


Schedule Parameters: Full time; ability to work evening hours when deadlines arise is essential

Level of Language Proficiency

Fluency in English and Spanish

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To Apply: Please send a formal cover letter and resume/CV to

Start Date: Immediate


Please do not telephone the office in regards to this position. We will not be responding to phone inquiries.

Because of limited resources, only those selected for interviews will be contacted.