Vice President, Finance and Administration


Job Type

Full Time

Published:

03/27/2018

Application Deadline:

04/19/2018

Address

Los Angeles
CA
United States

Description

The Vice President, Finance and Administration (VPFA) is a key position for PUENTE Learning Center and a member of the Executive Team, working under the supervision of the CEO. This position has the responsibility for the financial operations of the organization as well as overseeing key administrative functions.

 

He/she will provide guidance to ensure the efficient and effective stewardship of the center’s physical and financial resources by bringing substantial leadership and high-level financial experience. The VPFA will play a critical role in strategically building and leading an efficient and financially sound organization. He/she will have oversight of all finance functions including budgeting, accounting, financial reporting, long-range financial planning, Charter school fiscal operations, asset management, controls and compliance, liability management, and risk management. 


The VPFA should possess a combination of personal qualities and professional experience. He/she should possess a high level of integrity, energy, a passionate desire to lead, a commitment to continuous improvement, and a willingness to embrace and overcome challenges and advance the organization through a close and collaborative working relationship with the senior leadership team. The VPFA will have a demonstrated interest in the non-profit and social impact sector with a passion for community-led change. This position directly supervises four staff.


As a member of the Executive Team, the VPFA will attend all board meetings and work closely with the Board on several standing committees including the finance/investment, and audit/compliance committees.


PUENTE Learning Center is a place for learning, achievement and success. We are committed to making education and job training skills accessible to all. We offer classes for students ages 3 to 80+ including Digital Innovations, English as a Second Language, Adult High School Diploma, and more. PUENTE operates an award-winning Preschool and Charter Kindergarten, After-School Enrichment and summer programs. PUENTE is proud to be part of the Boyle Heights neighborhood, a primarily immigrant community, having served over 100,000 students in our 32-year history.


KEY RESPONSIBILITIES 


FINANCE

·        Oversees financial accounting systems for cash management, accounts payable, accounts receivable, general ledger, payroll, and petty cash

·        Documents and maintains complete and accurate supporting information for all financial transactions

·        Analyzes cash flow cycle and forecasts current and future cash flow needs

·        Develops, implements, and ensures compliance with internal financial and accounting policies and procedures

·        Develops and implements policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation

·        Analyze, consolidate, and direct all cost accounting procedures together with other 

statistical and routine reports

·        Development and implementation of budgets with a familiarity in a wide variety of financing techniques, financial and ratio analysis, debt management, as well as familiarity with business and finance operations

·        Oversees and reviews the preparation of the financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)

·        Manages investment activities and recommends investment policies for PUENTE to CEO and Board of Directors

·        Ensures accurate and timely reporting of Charter School statutory filings

·        Prepares all supporting information for the annual audit and liaises with the Board’s Audit and Finance Committees and the external auditors as necessary

·        Reviews monthly reports balance sheets, statement of activities, budget, journal entries, reconciliations

·        Preparation of annual charitable (Form 990) return on a timely manner

·        Manages the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

·        Establish and maintain relations with banks and other financial institutions

·        Assists the CEO and the Board Treasurer with financial reporting as required at Board meetings

·        Maximizes income where possible and appropriate

·        Negotiates with the bank for lines of credit or other financial services as required and appropriate

·        Represent the organization to financial partners, outsourced service providers, financial institutions, auditors, insurance brokers, and other relevant providers

 

ADMINISTRATION

 

·        Human Resources: Oversees the Human Resource department (one manager) to ensure compliance of personnel issues and counsels employees as needed

o  Oversees all payroll functions to ensure that employees are paid in a timely and accurate manner

o  Negotiates employee health insurance benefits plan, workers’ compensation, D&O’s, and general liability coverage

 

·        General Administration

o  Oversees and supervises administrative functions of the organization, including safety of the work environment and provision of furnishings and equipment necessary for effective operations.

o  Advises the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors

o  Oversees the management of all leases, contracts and financial commitments

o  Monitors risk management policies and procedures to ensure that program and organizational risks are minimized

o  Is familiar with major construction, renovation and maintenance programs, understanding of facilities management, capital construction, real estate development, campus master planning, and business operations

o  Assists development with the preparation of budgets for funding applications

 

 

 

·        Facilities: Oversees the Facilities Manager and his staff of five to ensure:

o  A safe environment and the provision of furnishing and equipment necessary for effective operations.

o   The building operations and maintenance activities are well planned and executed

 

·        Information Technology: Oversees the Information Technology Manager in all the functions and planning of the technology needs of the school

o  Determines the need for and assesses the viability of internal or external sourcing of, and manage the ongoing provision of activities and services for telecommunications, data systems, office equipment, records management, and other vendor relationships

 

·        Performs work on special projects as assigned. (i.e. legal issues, Charter School expansion, etc.)


PERSONAL ATTRIBUTES

·        Passionate advocate for the mission and those being served through the organization.

·        Ability to lead effectively across divisions, using collaboration and persuasion to guide decision-making and influence critical operations

·        A collaborative and communicative work-style that translates into measurable results with internal and external partners

·        Excellent strategic, organizational and project management skills. A decisive, “roll-up-your sleeves,” results oriented individual who can keep seemingly diverse projects moving forward within a consistent strategic framework.

·        Positive attitude is a must.

·        A person who is comfortable with change and is a natural problem-solver, collaborative colleague and manager.

·        Commitment to diversity, equity, and inclusion. Maintains a respectful, dignified, and empowering demeanor.

·        Must have the ability to motivate and inspire confidence among staff, colleagues, and volunteers.  A leader whom people want to follow.

·        A proven team player, with the ability both to advocate and to partner with others; as well as skill as a negotiator and experience reviewing and realigning systems, policies and personnel

·        Constant learner who seeks to expand their knowledge of new strategies, ideas, and innovations to enrich their work.

·        A self-motivated, confident and influential style that is coupled with sensitivity and flexibility. A strong leader with high emotional intelligence and professional standards.

·        And, above all, the highest standards for personal and professional excellence and unquestionable integrity

 

QUALIFICATIONS OF EDUCATION AND EXPERIENCE


The ideal candidate has an entrepreneurial and innovative approach to work and the ability to thrive in a fast-paced and achievement-oriented environment. The future VPFA also exhibits the ability to work effectively across multiple functions and roles with a bias towards translating plans into action, and implementing them with strong attention to detail. At a minimum, the strongest candidates will possess:

 

·        Bachelor’s Degree in accounting, business administration, or a related field 

is required.

·        Certified Public Accountant licensure is not required but would be a plus

·        Ten years of experience in finance/accounting and/or business with five years in a 

senior management position providing fiscal oversight and financial management in the nonprofit sector

·        Ability to systematically analyze complex issues and data

·        Familiarity with managing annual budgets of similar size and scope of PUENTE

·        Knowledge of information systems and technologies

·        Knowledge of material acquisition and procurements management

·        Knowledge of state and federal laws applicable to public entities; an understanding of GAAP, GAAS, GASB, and FASB

·        Knowledge of financial and budgetary planning control

·        Knowledge of fiscal operations for a Charter School authorized by Los Angeles Unified School District is preferable

·        Demonstrated knowledge and leadership in strategic and cost-effective growth management strategies

·        Ability to discern complex financial information into lay terms and to effectively articulate the organization’s financial vision, strengths, goals, and requirements to a wide range of audiences, both internal and external

 

Salary commensurate with experience.

 

Deadline: April 19, 2018

Review of applications will begin immediately.

Benefits

Medical, dental, vision, life insurances and 403(b)

Level of Language Proficiency

English

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

tesam@puente.org

http://CA

To apply, please send a cover letter, resume, and salary expectations via email to Tesa Marquez, Administration and HR Manager.


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