Membership and Special Events Assistant

Job Type

Full Time




Dist. Columbia
United States


Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution continues a comprehensive strategic plan, and expands the programming, educational, and scholarly activity of its museums and research centers. With the conclusion of a comprehensive fundraising campaign in 2018, the Smithsonian's Freer Gallery of Art and Arthur M. Sackler Gallery (Freer|Sackler), the nation's museums of Asian Art, seek to sustain the momentum of its reopening in October 2017 and the museums' success in raising $77 million.

The Membership and Special Events Assistant will provide support to the Manager of the Friends of the Freer|Sackler, a high-level patron group that contributes over $500,000 annually to the museums, and the Special Events Manager, including co-sponsored events and internal events. The incumbent also serves as the administrator of the Silk Road Society, the young professionals membership program at the Freer|Sackler, and provides administrative support for the Advancement Office as needed.

Successful candidates will have:

  • One to three years of experience as an assistant or other position that requires independent, high-level organization and support functions
  • Experience with gift acknowledgements, member event and meeting planning and donor cultivation
  • Experience with special events, include responding to event inquiries, tracking contracts and reporting on revenue and expenses, and handling event logistics
  • Ability to interact diplomatically, discreetly and effectively with a wide range of constituents, both externally and internally, including Smithsonian Institution personnel, vendors and donors.
  • Proven ability to handle multiple responsibilities and projects simultaneously, often on short deadlines
  • Excellent written and spoken communication skills
  • Excellent command of Microsoft Word, Excel, and PowerPoint; familiarity with Raiser's Edge, PANDA or other fundraising systems

The Freer Gallery of Art and the Arthur M. Sackler Gallery are respectively the oldest and the youngest art museums at the Smithsonian Institution. The museums hold the nation's extraordinary collections of Asian art and of American art of the late nineteenth century aesthetic movement. The mission of the Freer|Sackler is to encourage enjoyment and understanding of the arts of Asia through exhibitions and original research and the preservation of the cultural heritage of Asia. To learn more about the museums, please visit

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, the increase and diffusion of knowledge. Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. This is a grade 7 position. Interested candidates should submit their resumes and a cover letter to by June 11, 2018.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.


Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Membership, Event Planning