Nonprofit

Administrative Specialist (Part-Time)

Hybrid
Work must be performed in or near Portland, OR
New
|
Published 19 days ago

Details at a Glance

Job Type
Part Time
Start Date
August 1, 2024
Application Deadline
July 3, 2024
Compensation
USD $25.39 / hour
This position will work 16 hours per week, Mondays-Thursdays. Shift times are up to the employee.

Description

The Administrative Specialist is responsible for ensuring the smooth operation of our organization. This position requires careful attention to detail, a knack for solving problems, a passion for meeting deadlines, and a talent for creating and executing organizational systems. 

Responsibilities

  • Coordinate all aspects of the Salesforce database, including data entry, pulling mailing and email lists, and implementing processes to improve data hygiene.
  • Provide excellent customer service to donors and public program ticketholders, including answering emails and phone calls and mailing out purchased items. Support recurring donors with updating credit cards.
  • Generate acknowledgement letters for donations and lead registration at our annual fundraising event.
  • Support HR and administrative needs, including insurance, payroll, bill payment, and overall recordkeeping.
  • Work with contract bookkeeping service to ensure accurate data entry into QuickBooks. Generate invoices and pay bills.
  • Make bank deposits and reconcile petty cash and other assets.
  • Support and troubleshoot computer and software problems. Create and maintain processes to ensure IT security.
  • Order office supplies and track inventory.
  • Help to nurture and sustain a warm, welcoming, collegial, and respectful organizational and office culture; uphold, practice, and implement our core values of respect, writing, and community; and interact with our participants, volunteers, agency partners, donors, and the general public.
  • Other duties as assigned.

The Administrative Specialist is responsible for ensuring the smooth operation of our organization. This position requires careful attention to detail, a knack for solving problems, a passion for meeting deadlines, and a talent for…

Benefits

Benefits include sick leave, paid time off, 12 paid holidays and 2 floating paid holidays, SIMPLE IRA retirement plan, short-term disability insurance, paid creative reflection time, professional development and learning opportunities, flexible work schedule, ability to do meaningful work and make an impact, and the opportunity to be part of and contribute to a collegial, good-humored team where creativity and laughter abound. 

Benefits include sick leave, paid time off, 12 paid holidays and 2 floating paid holidays, SIMPLE IRA retirement plan, short-term disability insurance, paid creative reflection…

Location

Hybrid
Work must be performed in or near Portland, OR
133 SW 2nd Ave #304, Portland, OR 97204, United States
#304

How to Apply

To apply, submit the following by email to apply@writearound.org by end of day on Wednesday, July 3, 2024. Please include “Administrative Specialist” in the subject line. Please include:

1-page letter of interest

1-page resume

3 professional references

Interview Process and Timeline

We will begin reviewing applications in early July 2024.

We anticipate this position will start in August 2024.

If you have questions about the application process or need assistance, please email apply@writearound.org, and we will do our best to respond in a timely manner.

Here is more information on how we hire at Write Around Portland. 

To apply, submit the following by email to apply@writearound.org by end of day on Wednesday, July 3, 2024. Please include “Administrative Specialist” in the subject line. Please include…

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