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Operations Coordinator

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Published 29 days ago

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Position Summary

Reporting to the Director of Administration, the Operations Coordinator is a key member of the LA Conservation Corps’ Administration team, providing operation support, working in partnership with program directors, managers, coordinators and crew supervisors and vendors and contractors to ensure the Corps’ vehicle fleet and facilities are safe and properly functioning. The Operations Coordinator manages the agency’s fleet operations, driver testing processes and California Highway Patrol agency audits, and works in conjunction with the Human Resource Assistant (HRA) to report on accident/industrial injury reporting and general safety programs. In addition to fleet services, the Operations Coordinator takes a proactive approach to facility operations and coordinates maintenance services at all LA Conservation Corps sites. The Operations Coordinator performs site inspections and assessments and facilitates facility repairs. In addition, the Operations Coordinator provides assistance in safety and risk management activities by facilitating monthly safety meetings and performs the assigned essential responsibilities noted below.

Essential Responsibilities

Responsible for operations and administrative support tasks while observing the confidentiality requirements of the LA Conservation Corps in areas that include but are not limited to employment compliance, equal employment opportunity, compensation, personnel development and research and employee relations.

  • Administrative

Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, processing and filing electronic and hard copy confidential reports and documents and tracking deadlines.

Manage sensitive and confidential matters, planning and protecting the security of information, data and files.

Coordinate communications services, phones and desktop setup and delivery; provide updates, alerts and notifications to site staff; and oversee mailing, shipping and delivery services.

Ensure effective reception or proper approvals on forms and enter changes in the appropriate internal and external systems.

  • Facilities

Serve as property operations / maintenance point of contact for facilities’ issues in complex facilities; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long-term preservation, inspections, grounds, landscaping, alarms, systems & equipment); suggest metrics, monitor and report related trends across Corps locations.

Coordinate facility maintenance and repair at Corps sites. Perform periodic inspections of all sites.

In collaboration with site leads, coordinate and schedule regular facility meetings.

Document all facility repairs by site.

Perform site assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventative maintenance plan align with OSHA compliance; coordinate and integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, analyze data and provide recommendations; coordinate third party vendors; identify, recommend and implement building operations and process modifications to the facility for increased productivity and/or cost reduction; and, coordinate maintenance logistics with Directors (to avoid facility conflicts, events).

  • Fleet

Schedule, supervise and direct CHP vehicle inspection and data collection activities throughout the agency.

Obtain all vehicle accident information and serve as the agency’s liaison with the insurance company and appropriate parties.

Serve as point of contact for all day-to-day interaction with Enterprise/Rush Fleet Services and other vehicle vendors.

Implement fleet management plan/procedure that includes general maintenance schedules, personnel, vehicle records (purchase, maintenance), insurance, repair policies, reporting mechanisms, breakdown kits and communication plans, and replacement

Handle all internal correspondence related to fleet services; this may include citations, vehicle registrations, fuel cards, Pull Notices, insurance requests, forklift certifications, etc.

Serve as internal point of contact for all vehicle requests and issues.

Seek, acquire and transmit approval for maintenance and repairs.

Provide assistance in transporting vehicles for preventative maintenance and repairs, if needed.

Provide support and maintain systems that enhance the agency’s fleet operations.

Monitor and follow up on vehicle smog check requirements.

Coordinate vehicle purchase requests and submit new vehicle requests to approved vendors.

Coordinate vehicle disposal utilizing Vehicle Disposal Procedures; act as point of contact with Enterprise Fleet Services or other appropriate vendor for selling or donating vehicles.

Maintain current vehicle roster and disseminate information both internally and externally, as needed.

Assist in the implementation of a driver safety program.

Assist in the investigation of accidents and cooperate in the collection and preparation of reports, materials and evidence for agency use in claims processing, hearings, lawsuits, and insurance investigations.

Ensure vehicles comply with government regulations; renew annual motor carrier and Public Utility Commission permits.

  • Licensing Requirements

Prepare oral and written reports of fleet activities, as required; this includes safety orientation training, Class B License training, vehicle accident reports, testing drivers, etc. 

Receive license plates, registrations and insurance renewals and ensure distribution to appropriate sites/operations staff; reorder registration tags, as needed.

Conduct driver assessments to ensure competency to drive agency vehicles.

Serve as point of contact for Driver Check Program; coordinate incoming/outgoing distribution and receipt of all communication received.

Maintain active driver roster and submit changes as needed to the DMV.

Provide monitoring assistance and administrative support for motor pool and driver policies compliance, commercial insurance policy coordination, updated approved driver list, maintenance of fleet list and vehicle registration and insurance certification.

  • Safety/Accident/Industrial Injuries

Serve as safety coordinator by correcting identified safety issues, performing root cause analysis and identifying and tracking corrective actions; evaluating and ensuring OSHA compliance; developing and conducting safety training/meetings and new employee facility orientation; and, maintaining and participating in emergency preparedness, recovery and business continuity coordination.

Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and, assessing, changing and documenting access schedules

Hold monthly safety meetings on relevant/new OSHA guidelines and matters that pertain to workplace safety.

Alert Human Resource Department on all accidents/industrial injuries.

  • Staff Support

Provide appropriate staff with the latest safety trainings.

Provide staff support in filing industrial injury claims.

Performs other duties as assigned.

Minimum Requirements/Qualifications

Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.

Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.

Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.

Demonstrate strong time management skills and a high level of attention to detail.

Demonstrate a high level of accountability, responsibility and dependability.

Demonstrate teamwork through cooperation and collaboration with others.

Demonstrate a positive attitude, self-discipline and self-awareness.

Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.

Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.

Ability to explain policies, procedures and directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.

Ability to structure tasks, establish priorities and set goals.

Ability to effectively perform the physical requirements of the job, as well as train others in the same.

Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.

Ability to balance competing priorities and multiple stakeholders.

Ability to work independently.

Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.

High level of interpersonal skills, integrity and the ability to keep information confidential.

Uses good judgment; evaluates alternatives in the achievement of quality outcomes. 

Results-/Solution-oriented; flexible.

Passion for the Corps and ability to articulate its mission.

Education/Experience

High School Diploma or GED (from an accredited institution); Associate or Bachelor’s degree preferred.

Experience with coordinating facility repairs

Experience with physical inventory management and database/electronic recordkeeping

Other Duties and Requirements

Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).

Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment. 

If a private vehicle is utilized for company purposes validation of a California Class C Driver’s License, validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the state of California. 

Reference checks will be conducted; employment is contingent upon receipt of acceptable references.

Salary and Benefits

Hourly rate: $20.02 -$24.64 (reflects the entire hourly rate range). A starting hourly rate higher than $20.02 per hour is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).

Medical, Dental, Vision Benefits

Vacation, Sick and Personal Holiday Benefits

Application Procedure

Complete application and upload resume and cover letter at www.lacorps.org.  The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.

AA/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer 

www.lacorps.org

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 16, 2021
  • Application Deadline
    July 30, 2021

Salary

$41,641 - $51,251

Benefits

Medical, Dental, Vision Benefits

Vacation, Sick and Personal Holiday Benefits

Medical, Dental, Vision Benefits

Vacation, Sick and Personal Holiday Benefits

Location

On-site
Los Angeles, CA, USA

How to Apply

Complete application and upload resume and cover letter at https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=30154&clientkey=DB02AD47710D61F117AB3FE01B37BBC6

The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States

Complete application and upload resume and cover letter at https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=30154&clientkey…

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