Finance Coordinator


Job Type

Full Time

Published:

04/13/2018

Address

20 Jay Street
Suite 616
Brooklyn
NY
11201
United States

Description

Finance Coordinator

Full-Time Position Available Immediately


Classification

Non-exempt 


About Brooklyn Arts Council

Celebrating more than 50 years of service, Brooklyn Arts Council (BAC) is the borough's leading nonprofit organization supporting artists and cultural groups in all disciplines. BAC reaches hundreds of thousands of artists and audience members each year through music, dance, film, and visual arts programs, arts classes in schools and senior centers, urban folk arts initiatives, community arts grants, and artist services. By creating and supporting exciting cultural events and platforms for Brooklynites, BAC provides forums for critical thinking and self-expression, enriches Brooklyn's cultural landscape, and generates experiences that expand horizons. 


Position Overview and Goals

The role of the Finance Coordinator is critical for the day to day financial operations of BAC. The responsibilities include the recording of financial data in QuickBooks, databases, and other donor systems to properly record financial activity. In addition to recording and monitoring financial data and information, the Finance Coordinator will also be required to interpret the impact of data on the agency’s operations. The Finance Coordinator will develop a deep understanding of evolving financial and grants systems, processes, and data utilized by the programs to support continuous efforts to improve financial data accuracy and quality. 


The Finance Coordinator is expected to conduct routine financial transactions and independent financial analysis, identify risks in the agency’s operations, and provide recommendations for policy. For this reason, the Finance Coordinator will be required to develop analytical, oral and written communication skills in addition to the preparation, administration, and monitoring of expenditures and revenue. Overall, the Finance Coordinator is expected to simultaneously develop proactive problem-solving abilities while alerting management of impending risks to the agency. Since BAC is currently exploring new grants databases and financial software systems, the Finance Coordinator will also have an opportunity to be a part of a team that will help to create efficiencies in the current financial grants management processes. The Finance Coordinator is expected to translate financial reports into easily understood formats that are used to inform policy decisions. The Finance Coordinator must be willing and able to work on projects independently as well as work in a team setting. 


Responsibilities

The recording of financial entries within prescribed timelines

  • Revenue in QuickBooks
  • Vendor payments and preparation of invoices

Proactive Customer Service for Vendors, Grantees, and Program Directors 

  • Handle billing and payments within prescribed timelines
  • New vendor setup and maintenance
  • Vendor statement reconciliation and discrepancies
  • Review transactions for accuracy, including correct amounts and proper coding

Grants Management Portfolio

  • Preparation of financial reporting to city, state, and federal entities within prescribed timelines
  • Assisting with collecting data to support financial audit
  • Maintain financial document retention files
  • Ensure signatures are received and finalized 
  • Handle payments and revenue summary

Human Resources

  • Prepare annual 1099’s
  • Process payroll for BAC
  • Enroll new or returning employees into benefits and payroll systems
  • Track vacation accruals for BAC employees
  • Assist in the administration for health insurance, flexible spending, retirement, and transit benefits

Project Related Duties

  • Provide administrative support for fiscal sponsorship program
  • Tracking contracts signature
  • Reconciliation of income and expense statements
  • Running routine reports to reconcile the fiscal payments

Travel

  • In addition to working on site for day to day customer service activities, the Finance Coordinator is also required to seek approval from Board members in the immediate area, in addition to making deposits in the organization’s financial institutions.  


Desired Skills and Expertise

  • Background in finance operations, bookkeeping, and/or fiscal management in a nonprofit setting required.
  • Bachelor’s Degree in Business Administration, Finance, Accounting or Public Policy preferred. Candidates with a Master’s Degree in Nonprofit Finance, Accounting, and Public Policy will be considered. 
  • At least three years of professional experience required in bookkeeping, entering accounting entries, accounts payable, accounts receivable, journal entries.
  • Intermediate to Advanced knowledge of Excel, including pivot tables, vlookup, and other advanced functions. 
  • Ability to treat confidential information appropriately, to prioritize multiple tasks, and attention to details are crucial.
  • Experience with QuickBooks, or other financial accounting software.
  • Experience with Paychex or other payroll software.
  • An interest in supporting and learning about the arts and arts education in Brooklyn.


Salary and Benefits

Low $40's and includes health, dental and vision coverage, two weeks paid vacation.


To Apply

Send resume, cover letter detailing your interest and qualifications for this position, two writing samples, and two references to jobs@brooklynartscouncil.org with ‘Finance Coordinator’ in the subject line. No calls or faxes. Applications accepted until position is filled. 


Brooklyn Arts Council provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.


Brooklyn Arts Council expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Benefits

Health, dental and vision benefits.

Level of Language Proficiency

English

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply


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