The Operations Manager is responsible for the overall smooth operation of the museum's facilities, on-site food vendor and engineering. Negotiates and administers building service contracts and supervises all contractors and specialized laborers with respect to work on the physical facilities. Manage department budgets, and all capital improvement projects.
Five years' experience in venue/building management, including two years of supervisory experience, preferably in an art related non-profit organization. Working knowledge of building management, mechanical, HVAC, refrigeration and building control management equipment and systems, including knowledge of principles and practices of federal, state, and local law, code and regulations applicable to the work, and regulations applicable to safe work practices/procedures. Excellent communication skills and demonstrated leadership ability required. A bachelor’s degree in arts management or related field or equivalent work experience is preferred. Must be able to work evenings, weekends and holidays, and possess a valid CA driver’s license and good driving record.
• Oversee the general maintenance and repair of MOCA’s facilities (Grand Avenue locations and The Geffen Contemporary), including an ongoing preventive maintenance program for fire/life safety and all mechanical systems.
• Responsible for ongoing review, update and testing of emergency preparedness plan.
• Initiate research into comprehensive energy and environmental management systems.
• In collaboration with the Deputy Director, initiate, negotiate and administer building and service contractual agreements with regard to engineering, and all capital improvements. Prepares bid specifications as necessary for all such contracts and coordinates scheduling and logistics of all such work.
• Working closely with the Registration, Curatorial, Exhibition Production, Security & Maintenance, and HR to take steps to reduce the risk of a loss or damage to any artwork in the museum's collection or on loan to the museum. Ensure museum compliance with all relevant codes and Coronavirus Disease (COVID-19) Guidelines and Regulations.
• Collaborate with other museum departments to ensure that necessary technical and logistical support is available and functioning when needed. Coordinate physical changes or relocations to staff offices. This also includes landscaping, building upkeep with painting of offices, museums foyer, hallways, Staff and Visitors Entrances.
• Working with Dept of Advancement to coordinate all appropriate Museum departments and services related to events including, but not limited to, Security, Engineering, Education, Exhibitions and Visitor Services as well as informing surrounding businesses and government agencies of Museum activities which may have an impact outside the facilities and community groups.
• Working in concert as the facility liaison with Dept of Advancement and an outside production company, collaborate with the planning, management and production of MOCA’s annual fundraising gala or other fundraising events.
• Oversee daily operations of the on-site café and serve as the primary contact for all food service needs. Maintain adherence to vendor insurance requirements.
• In collaboration with Communications and Visitor Services Experience, monitor content of all signs in public areas and work with other departments to coordinate requests for signs in public areas.
• Interface with all City agencies that have jurisdiction to ensure all events comply with City regulations. Agencies can include, but are not limited to, the Los Angles Department of Transportation, Special Events, Fire Department, Police Department, Department of Building and Safety and the Ninth District Council Office.
• Serve as the Museum’s liaison with surrounding downtown businesses, community groups, residences and government agencies.
• Under the direction of the Deputy Director, oversee future renovation or expansion of museum facilities. Work closely with architects, consultants, and contractors in coordinating the planning, design, and construction of these projects.
• Oversee the maintenance of the MOCA Truck along with processing its annual Vehicle Registration. Approve new MOCA Truck users by running vehicle reports with MOCA’s insurance broker.
• Manage the MOCA 5th Floor Mailroom. This includes replenishing general office supplies, all copiers, mail sorter, fax machines, and MOCA stationary.
• Oversee parking and transportation contract negotiations and monthly payments.
• Manage and administer MOCA parking cards and bus passes for each department.
• Manage the weekly institutional Logistics Calendar along with creating the internal daily agenda, TODAY at MOCA.
• Perform other related duties as required.
The Operations Manager is responsible for the overall smooth operation of the museum's facilities, on-site food vendor and engineering. Negotiates and administers building service contracts and supervises all contractors…