Administrative Coordinator

Job Type

Full Time


Minimum: $35,000
Maximum: $40,000
Details: The starting salary range for this position is between $35,000 - $40,000 and will be commensurate with experience and education. The overall salary range for any Coordinator position at CH is $35,000 - $55,000.



Start Date


Application Deadline



1906 Pearl Street
United States


College Houses is a nonprofit student housing cooperative in Austin, Texas, managed by its student members. Formed in 1964, College Houses’ mission is to provide affordable housing to foster community, support education, and promote the personal development and well-being of our members. Located in the West Campus neighborhood near the University of Texas, College Houses’ 7 cooperatives are home to over 500 members.

Job Description: The Administrative Coordinator is responsible for general reception at the front desk, providing administrative services to members and managing organizational information. This position reports to the Membership Director and is considered a full-time, non-exempt salaried position.

Primary Responsibilities:

A.  Front Desk

Maintains presence at the front desk

Answer phones, direct calls, and takes messages

Type correspondence and copy as required

Sort and distribute mail

Greet persons visiting the office and assist them as necessary

Notify members when they receive a package in the office

Answers emails from website or direct to appropriate staff

Order supplies for computer managers and office, as needed

Maintain office equipment

Take payments from members that don’t have specific account questions

B.   Membership Services and Systems Administration

Operate the application and contract systems as prescribed by the Membership Director

 Assist with the maintenance of application and contract materials and systems

Coordinate, with the Membership Director, priority signing for current members

Coordinate, with the Membership Director, new member applications; maintain master application list; process applications and maintain files

Coordinate with the Membership Director to process and file contracts, maintain member database, produce hard files for accounting, and maintain officer lists

Assist staff and houses with maintaining training manuals and materials, historical documents and minutes

Assist the Membership Director with the monitoring of student status compliance

 Assist the Membership Director with website administration and content

Assist the Accountant with transaction processing and filing

Assist other staff with low-level technical problems

Assist staff with questions about member’s status, contract, and contact information

C.  Monitoring

Work with Facilities and Operations staff to regularly and consistently complete house and room inspections

Support staff in maintaining necessary forms and information for activities with a compliance component

D.  Program Management

With the Membership Director, coordinate and supervise the Office Labor Program

E.   General

Help create a welcoming atmosphere for members, officers, and staff

Help create and maintain a welcoming and professional face to applicants, members, staff, and the public

Treat everyone in a professional, respectful and friendly manner

Work as part of a team of professionals supporting co-op members and facilitating the success of the organization

Other duties as assigned

Working Conditions

Will work around standard office conditions

May spend extended periods of time at a desk working at a computer

Repetitive use of a keyboard at a work station

This position is expected to work 40 hours each week, and be in the office from 10 am – 6 pm, Monday through Friday.

This position requires the ability to perform tasks that involve bending, lifting, walking, carrying and using force equal to lifting up to 50 pounds, with or without accommodations. Any lifts over 50 lbs. may only be performed as team lifts with supervisor’s approval

Knowledge, abilities, and skills

Knowledge of College Houses practice, policy and procedures

Skill in oral and written communication

Skill in using computers and related software applications

Skill in handling multiple tasks and prioritizing

Skill in data analysis and problem solving

Skill in planning and organizing

Ability to manage conflicts and concerns

Ability to understand and communicate technical information

Ability to exercise discretion in confidential matters

Ability to recognize and recommend process improvement

Ability to lead and train others

 Ability to work with frequent interruptions and changes in priorities

Ability to establish and maintain effective working relationships with College Houses members, staff, and the public


Required Qualifications

Bachelor’s degree preferred, high school diploma required

Minimum of 3 years of relevant experience

Strong interpersonal and communication skills

Ability to work occasional evenings and flexible hours 


College Houses offers a competitive benefits package including full medical and dental insurance, a retirement plan, paid vacation, sick leave, and holidays.

Level of Language Proficiency

English is the primary language spoken in the College Houses office, but we have members from all over the world. Spanish, French, German, Chinese, American Sign Language, or Arabic would all be useful, but not required.

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

Please submit your resume and cover letter to or Executive Director, College Houses, 1906 Pearl Street, Austin, TX 78705 by or before 6 pm on September 3, 2018.