IRB Associate II, Program for the Protection of Human Subjects

Published 29 days ago

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

Performs a wide variety of Institutional Review Board administrative support services including office support involving word processing, telephone reception, and record and file maintenance specific to IRB reviews, IRB meetings and IRB correspondence. Services provided to overall department with specific attention to IRB support and the Regulatory and Administrative Affairs division of the PPHS Office.

Essential Duties and Responsibilities

1. Accreditation:

2. Supports leadership in the Regulatory and Administrative Affairs department. Specifically, provides support to/for management to maintain, modify, and update AAHRPP Accreditation program.

3. Quality Assurance/Improvement:

a. Support the workflow processes to assure that the MSSM IRB SOPs supports an efficient and high-quality human research subjects protection program. Support management and all IRB staff to streamline procedures and maximize the intellectual talents of the unit

4. Electronic System:

a. Provide support within the PPHS e-processing program and computer support services

b. Maintain PPHS website including monitoring, auditing, updating information, making recommendations and writing copy.

5. Submission Management, Correspondence, and Data Archiving:

a. Provide support to IRB Analyst teams

b. Provide support/guidance to investigators and research staff related to PPHS Standard Operating Procedures (SOPs) and project processing with an expectation of developing a working knowledge of Human Subjects regulations within the first year of employment.

c. Assist researchers and troubleshoot routine issues regarding IRB submissions and e-processing system.

d. Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence, memoranda and meeting minutes.

e. Assist in the project approval process

f. Coordinates and processes R2S invoicing.

g. Prepare approval documentation in compliance with departmental policy.

h. Process daily tasks reporting according to PPHS SOPs.

i. Proofreads typed materials and makes corrections, as needed.

6. Board Member Assistance:

a. Maintain required information about members for regulatory compliance, manage tracking, notifications and reminders.

b. Coordinate dissemination of information to Board members for education training

c. Preparation of materials to distribute to Board Members as instructed

d. Assist in the dissemination of information to the research community

7. General Administrative:

a. Answers telephone, screens callers, relay messages and greets visitors.

b. Schedules and maintains calendar for meetings and/or appointments

c. Assist with routing, reminders, reporting, and other administrative tasks as assigned

8. Performs other related duties as necessary

Education Requirements

AA or combination of equivalent of education and experience

Experience Requirements

-Knowledge of applicable federal regulations related to IRB and clinical research experience in research administration in support of clinical/biomedical research and/or IRB experience in a health care environment.

-1 year of related IRB regulatory experience or research administration experience is required.

-Experience and knowledge related to IRB issues and human subjects research protection or equivalent combination of experience and education (typical experience might include ethics, clinical trial performance -industry or sponsor-investigator, and/or experience in an academic health center or medical school) preferred.

Computer Skills Required

-MS Office Suite: intermediate

General Skills and Competencies

1. Strong organizational, analytical/critical thinking skills, and problem solving skills

2. Excellent writing, communication, customer service and presentation skills

3. Ability to effectively communicate complex regulations and policy information both verbally and in writing in a clear, friendly and organized manner such that regulations and policies are understandable to lay persons and faculty unaccustomed to internal and external regulation

4. Demonstrate continuous learning ability due to the nature of the ever-changing regulatory environment.

5. Ability to handle constant and recurring deadlines.

6. Ability to accommodate and respond to multiple and changing priorities, demanding projects in an effective and efficient manner

7. Must be able to work independently with minimal supervision

Contact Lori Jennex, Senior Director( with any questions.

Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

Performs a wide variety of Institutional Review Board administrative support services including office…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
  • Start Date
    August 27, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level


Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
New York, NY, USA

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