1200 18th Street NW, Suite 700
The National LGBT Bar Association seeks a motivated, efficient, and detail-oriented individual with excellent organizational and communication skills to fill the position of Part-Time Office Administrator. The successful candidate will be capable of multitasking, maintaining organizational systems and meeting tight deadlines. The ideal candidate will be self-directed, meticulous and have the ability to work with an extremely high degree of accuracy in a fast paced office environment.
Key Duties and Responsibilities
- Perform general clerical duties including but not limited to: mailing, filing, purchasing office supplies, staff travel arrangements and signing for packages
- Maintain hard copy and electronic filing system of organizational financials. Submit monthly expense coding to accountant, and financial reports and reconciliation statements to Board Treasurers
- Create, transcribe, and distribute meeting agendas, including board materials
- Manage vendors, including phone and internet services
- Maintain membership records and web-based forms
- Assist in development of mass communications for distribution listservs and general e-mail list
- Create and modify documents using Microsoft Office (or equivalent); design promotional materials for organizational events, including posters and programs
- Manage and coordinate Continuing Legal Education (CLE) applications for LGBT Bar programs
- Manage organization’s charitable registrations
- Maintain calendars; setup and coordinate meetings and conferences, including board meetings and regular staff meetings
- Support staff members on special projects as needed
- Other duties as assigned
- Applicants must possess basic computer skills and must be highly proficient in Microsoft Word and Excel, and Google mail;
- Applicants must possess a Bachelors degree or comparable experience;
- Applicants must possess excellent communication and writing skills;
- Applicants must have experience in office administration;
- Applicants must be detail-oriented, efficient, and able to work with minimal supervision;
- Applicants must be able to work 40 hours/week at the LGBT Bar headquarters in Washington.
Group Health and Prescription Drug Insurance
Effective the first of the month following employment. Premiums (employee and dependent) are covered 100% by The LGBT Bar. Coverage is offered through CareFirst. The LGBT Bar offers the BlueChoice HMO Platinum plan which has a regional doctor network in MD/VA/DC.
Effective the first of the month following employment. Premiums (employee and dependent) are covered 100% by The LGBT Bar. Coverage is offered through CareFirst. The LGBT Bar offers the Traditional Dental plan.
Effective the first of the month following employment. Premiums (employee and dependent) are covered 100% by The LGBT Bar. Coverage is with CareFirst through the Davis Vision, Inc. national network of providers.
Basic Life and AD&D Insurance
Effective the first of the month following employment. Monthly employee premiums are covered 100% by The LGBT Bar. Basic life coverage is provided at $15,000. AD&D (accident) coverage is also provided at $15,000. Coverage is provided through Guardian.
Short and Long Term Disability Insurance
Effective the first of the month following employment. Monthly employee premiums are covered 100% by The LGBT Bar.
Short term: Elimination period of 0 days for injury and 7 days for sickness. Payments of 60% of weekly earnings for a total of 13 weeks, capped at $1,500/week.
Long term: Elimination period of 90 days. Payments of 60% of monthly earnings, capped at $7,500/month. Please refer to the plan document for length of coverage information.
Retirement Plan – 403(b)
Employees may participate by salary deferral, up to the IRS annual maximum, on the first day of the month following one year of service. If you are 50 or over in the calendar year you can contribute the additional catch-up contribution. The LGBT Bar will match an employee’s deferral contribution up to 5% of annual earnings up to the IRS annual earnings limit. The LGBT Bar makes a non-elective contribution of 5% of a participant’s plan year compensation.
The LGBT Bar covers eligible transit expenses for employees, not to exceed $250/month. Employees must enroll with WMATA.
At the discretion of the Executive Director, the LGBT Bar may pay reasonable dues to professional membership organizations, fees for continuing professional education, conference fees, and professional publications.
The LGBT Bar observes 12 paid holidays.
Vacation and Sick Leave
Vacation: Full-time employees accrue 12 days per year for the first two years and 15 days for more than two years of service. The maximum accrual, annual carryover and payment upon termination is 15 days. Part-time employees are entitled to vacation on a pro-rated basis.
Sick: Full-time employees accrue 12 sick days per year. Up to 5 days of accrued but unused sick leave carries over year to year and is paid out at 50% of accrued balance upon termination, up to a maximum of 15 days.
Personal: Employees are provided 2 personal days each calendar year.
Employee Assistance Program (EAP)
Coverage is provided through the Guardian WorkLifeMatters program and is a confidential support service designed to offer the help that employees and their families need. Consultants are available to assist with a variety of everyday issues, as well as unexpected personal, financial and legal matters.
Minimum Education Required
How To Apply
To apply, please send a resume and cover letter to firstname.lastname@example.org.