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Human Resources Assistant

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Published 12 days ago

 The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race, religion, national origin, ethnicity, sex, sexual  orientation, gender identity, genetic information, age and physical abilities. The Foundation seeks to enhance and support that diversity, not only by its grant making, but also by adopting and implementing employment policies and practices designed to recognize and respond to such diversity.


The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.


All applications should be submitted online. Go to https://www.tbf.org/who-we-are/careers and select “Human Resources Assistant” to complete our online application process.

 

Job Description

Title: Human Resources Assistant

Department: Strategy & Operations

Reports To: Associate Vice President of Human Resources

FLSA Classification: Non-Exempt FTE: 1

Supervises: None

 

Position Summary:

Provides overall administrative support to the Human Resources department, including invoice processing, file maintenance, event coordination, and other duties as assigned.

 

Essential Functions:

  • Maintains Human Resources files, including active employees, terminated employees, and I-9 forms in compliance with federal and state law;
  • Processes HR department invoices in an accurate and timely manner including monthly benefit invoices, AMEX statements, and miscellaneous invoices;
  • Prepares and mails (when applicable) packets for full time and part time new hires, interns, and terminations;
  • Participates in and supports the Human Resources staff in event preparation and coordination. This includes, but is not limited to schedule coordination, providing technical support for presentations and ordering and coordinating food and refreshments;
  • Provides support throughout annual review and performance evaluation process by ensuring all forms are received, uploading ratings into HRIS system, scanning and filing reviews;
  • Provides support during annual Open Enrollment by ensuring all forms are received, printing and distributing materials, organizing and filing benefit election forms, auditing HRIS system to ensure accuracy in changes under the direction of the Human Resources Generalist;
  • Provides support for the recruiting function when needed, under the direction of the Assistant Director of Human Resources, including, but not limited to, posting open positions online, interview scheduling, greeting candidates, and assisting with interview flow; and
  • Supports annual 403(b) audit by pulling files and refiling as necessary, under the direction of the Human Resources Manager.

 

Other Duties and Responsibilities:

  • Supports HR Staff with other related tasks as assigned; and
  • Provides reception desk coverage as need.

 

Qualifications


Preparation, Knowledge, Previous Experience:

  • Bachelor’s Degree or equivalent experience; and
  • 1-3 year of administrative experience, Human Resources experience preferred.

 

Skills, Abilities, Competencies:

  • Ability to work within tight deadlines;
  • Attention to detail;
  • Ability to manage multiple priorities successfully;
  • Strong verbal and written communication skills;
  • Ability to handle highly confidential information in an appropriate manner;
  • Ability to maintain confidentiality;
  • Participative and collaborative work style;
  • Ability to receive feedback in a positive manner;
  • Ability to interact well with a diverse range of people;
  • Proficiency with Microsoft Word and Outlook; and
  • Experience with HRB/ADP preferred.

 

Working Conditions & Physical Demands:

  • Ability to work at a workstation and on a computer for long periods of time;
  • Ability to lift and carry 5 to 10 pounds occasionally; and
  • Ability to set up rooms for meetings; including moving chairs and tables.

 

 

 

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

 

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

 

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time.

Revised 07/2021



 The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race, religion, national origin, ethnicity, sex, sexual  orientation, gender identity, genetic…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

Temporarily Remote
Work must be performed in or near Boston, MA
Associated Location
75 Arlington Street, Boston, MA 02116, United States
3rd Floor

How to Apply

All applications should be submitted online. Go to https://www.tbf.org/who-we-are/careers and select “Human Resources Assistant” to complete our online application process.

All applications should be submitted online. Go to https://www.tbf.org/who-we-are/careers and select “Human Resources Assistant” to complete our online application process.

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