Admissions Specialist

Job Type

Full Time


Minimum: $42,000
Maximum: $48,000



Application Deadline



1212 4th Street SE #201
United States



The Admissions Specialist is responsible for performing the intakes, screening, enrolling, and matching process for all prospective mentors and referred mentees to the BEST Kids program according to established policies and procedures. The Admissions Specialist is also responsible for the assistance in planning a robust and effective pre-service training program for mentors.

Performance Measures: The successful incumbent will produce positive outcomes in the following areas- training satisfaction rates, enrollment timelines and mentor retention, and match retention and closure rates


Screening and Enrollment Duties

  • Adhere to all program and agency policies and procedures with emphasis on safety, professionalism, and efficiency.
  • Work closely with Recruitment and Communications Specialist to ensure sufficient and appropriate prospective volunteers are applying to become mentors.
  • Guide and support prospective mentors to complete screening process in a timely manner.
  • Interview prospective mentors, mentees, caregivers, and social workers to establish appropriateness for program and to collect matching preferences and training needs.
  • Determine the acceptance of prospective mentors of other program volunteers into the BEST Kids programs based on results of background checks, reference checks, interviews, and any other data collected from volunteers.
  • Maintain prospective mentor engagement through a variety of tactics including, but not limited to, maintaining regular communication with prospective mentors, soliciting feedback from prospective mentors, and supporting Recruitment and Communications Specialist in planning social events for prospective mentors.
  • Maintain timely and accurate records and utilize technology to report, synthesize and analyze data.
  • Other duties that relate to prospective mentee and mentor enrollment.

Matching Duties

  • Collect all available data and information and utilize it to make appropriate mentoring matches that will be safe and sustainable.
  • Identify and document safety issues or other concerns for volunteers, children, and their caregivers.
  • Compile and communicate regular program reports that accurately reflect program statistics and issues.
  • Develop and maintain strong working relationships with mentors, mentees, caregivers and other service providers.
  • Coordinate and facilitate match introduction meetings in cooperation with Mentoring Support Specialist.

Training Duties

  • Assist in developing and implementing training curriculum that is interactive, adequate, and relevant.
  • Identify and utilize current research and best practices to guide training curriculum and offerings.
  • Coordinate all logistical tasks related to trainings, including securing venues, arranging refreshments, compiling training materials, etc.
  • Identify and document safety issues or other concerns for volunteers and report them in a timely manner.
  • Assist in the engagement and strategic utilization of the agency Advisory Board to enhance program trainings.
  • Maintain timely and accurate records and utilize technology to report, synthesize and analyze data.

Other Duties

  • Promote BEST Kids and present program options to corporations, community groups, schools, and other groups of potential volunteers, participants, and donors.
  • Attend and participate in all agency and department staff meetings.
  • Assist in maintaining a safe and healthy work environment.
  • Attend and assist in planning and preparing for agency events.
  • Represent the programs department in agency fundraising activities.
  • Provide program data for grant writing and reporting purposes.
  • Other duties as assigned.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply, send a cover letter and resume to Program Director Dana Staley at