Nonprofit

Administrative Assistant, Administration Team

Hybrid
Work must be performed in District of Columbia, US
New
|
Published 20 days ago

Details at a Glance

Job Type
Full Time
Start Date
July 1, 2024
Application Deadline
June 28, 2024
Education
4-Year Degree Required
Experience Level
Entry level
Salary
USD $60,000 - $72,000 / year

Description

SUMMARY DESCRIPTION

 

The Campaign for Tobacco-Free Kids (Campaign) is the leading advocacy organization working to reduce tobacco use and its devastating consequences in the United States and around the world. Through policy advocacy campaigns and strategic communications, the Campaign works to change public attitudes about tobacco and promote proven policies that reduce tobacco use and save lives.

 

The Campaign is seeking an Administrative Assistant (AA) to support the organization’s growing administrative needs. This position will play a pivotal role in ensuring appropriate administrative coverage for the administration department and provide a daily operational bridge and back-up for agency-wide open assignments including administrative support for human resources, grants, finance and other departments. The position will also provide contract and grants management and coordination; preparation and taking minutes for key meetings; preparing routine correspondence; maintaining operational files; timesheet management and supporting emergency administrative needs. The AA also has the opportunity to coordinate projects that may include meeting and training coordination. Based in the Washington D.C., this position operates under a Hybrid work model with three workdays weekly in the office and two days working weekly from home. The AA is supervised by the Chief Administrative Officer.

 

WHAT YOU'LL ACCOMPLISH:

 

  • Provide primary administrative support for the administrative team.
  • Assist with tracking staff vacations and leave notifications.
  • Coordinate, prepare for, and take minutes for program and team meetings as needed.
  •  Support aspects of contract and grant process including the timely transmission of documents, coordinating signatures, tracking status of grants and contracts, and payments for monthly invoices for contractors.
  • Work as a team member with other administrative staff and serve as principal backup as needed.
  • Other duties as assigned.


SKILLS YOU'LL BRING TO THE ROLE

  • Bachelor’s degree, preferably in a related field.
  • One (1) to two (2) year’s administrative experience in non-profit environment, mid-sized organization, or related.
  • Knowledge of and proficiency with a variety of computer software applications including Photoshop, Microsoft Word, Excel, PowerPoint, and Outlook.
  • Maintain electronic filing system and paper files as required.
  • Excellent oral and written communication skills.
  • Solid time management and organizational skills.
  • Schedule Department information and meetings with agendas and materials with exceptional attention to detail.
  • Ability to communicate and work with people from different countries, cultures, and backgrounds.
  • Ability to handle sensitive and confidential information.
  • Demonstrated ability to exercise poise, tact, and diplomacy with good energy and calm.
  • Ability to work in a fast-paced, team-oriented environment while juggling multiple projects and deadlines.
  • Other additional and/or alternative duties including supporting other departments or Executives as needed with the ability to remain flexible and modify priorities.

 

WHY JOIN THE CAMPAIGN FOR TOBACCO FREE KIDS?

•100% company paid health, vision, and dental for you; 70-80% contribution to these coverages for your dependents.

•Paid parental leave benefits (4 weeks paid maternity/paternity leave), in addition to the federal and local leave provisions.

•403b plan participation (with 9% company contribution)

•10 paid company holidays, 15 vacation days, 10 sick days and 5 personal days (on an accrual basis each calendar year

• A hybrid work schedule (3 days in office; 2 days remote)


PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stoop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

SUMMARY DESCRIPTION

 

The Campaign for Tobacco-Free Kids (Campaign) is the leading advocacy organization working to reduce tobacco use and its devastating consequences in the United States and around the world. Through policy advocacy…

Location

Hybrid
Work must be performed in District of Columbia, US
1400 I St., NW, Washington, DC 20005, United States
Suite 1200

How to Apply

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