Program Assistant

Job Type

Full Time


Minimum: $36,000
Maximum: $38,000
Details: Competitive salary, commensurate with prior experience, education and abilities. The programs referenced in this job announcement are contingent upon grant funding.



Start Date


Application Deadline



815 Colorado Boulevard
Los Angeles
United States


The Program Assistant will work with the Program Director and Bridge Program Manager to assist with the coordination and implementation the Child Care Alliance of Los Angeles (CCALA) Early Childhood Educator (ECE) Curriculum Training and Technical Assistance (TA) Project and the Child Care Bridge Program. The Program Assistant will maintain communication and records, organize data, and manage the logistics of program implementation.

The ECE Curriculum Training and TA Project is a partnership between First 5 LA and the CCALA to engage ECE leaders in a multi-day training and technical assistance program that will lead to greater understanding and ability to integrate the ECE Competencies into their professional development programs. The Child Care Bridge Program is a subsidy program for foster children and is a partnership between the Department of Children and Family Services (DCFS), CCALA, and the Resource and Referral agencies in Los Angeles County.

The Program Assistant will assist and support the Program Director and Bridge Program Manager in carrying out program development, organization, outreach, logistics, and communications.

The Program Assistant will play a key role in ensuring effective, efficient and consistent project implementation by assisting with coordination of the project activities. . This entry-level position is offered to those interested in being part of an organization that is committed to making a difference and pursuing a career with a nonprofit providing solid leadership in program development and management, service delivery and advocacy for the ECE field.

Essential Duties  Coordinate with management to support the implementation and facilitate the achieving of defined program goals and fiscal objectives.  Perform administrative support duties; manage program or office documentation; assist with project logistics and coordination, collect data and information for project reporting, and coordinate conference calls, online learning platforms and other methods of communication, such as webinars, or e-mailing with project participants.  Serve as the initial point of contact for inquiries from participants in order to route the inquiries to the appropriate CCALA staff member for response.  Greet visitors and/or callers so as to route and resolve information requests.  Prepare correspondence, compile data for reports and maintain agenda and notes of meetings.

Program Assistant 7/10/18

 Coordinate space and office organization; maintaining paper and electronic files, preparing

supply orders, etc.

 Compile and disseminate program materials and documents as needed.

 Provide logistical support for training and technical assistance sessions, meetings or

appointments held on or off-site, including arranging meeting space, scheduling, ordering food,

sending out agendas, etc.

 Perform other duties as assigned.

Categories of Responsibilities

 Program Support – Assist in preparing program materials and seek out desired information that

will assist with program activities. Conduct research, as needed, to prepare reports and

correspondence on key program activities.

 Communications Support – Assist with monitoring, preparing and disseminating written and

spoken communications across multiple media. Assist in drafting, editing and disseminating

written communications. Perform program communications with project participants over the

phone, via e-mail or other electronic communication, and in person.

 Administrative Support – Schedule meetings, organize travel and meeting logistics, maintain

the calendar, arrange for supply purchases and requests, and provide related support to the

Director, Bridge Manager, and Consultants.

 Information Management – Help capture, process, and organize data and tasks to ensure

effective management of the scope of work. Assist with preparation of data and program

information for monthly and quarterly reporting.


 Associate’s Degree is required; Bachelor’s degree is desirable, or equivalent experience.

 Minimum of 1 year of relevant experience including task management, scheduling and

communicating with external clients.

 Understanding of the Los Angeles child care delivery system, stakeholders, agencies and child

care provider population is desirable.

 Ability to manage multiple tasks and meet required deadlines.

 Strong interpersonal skills including the ability to work effectively with diverse client


 Excellent time management and organizational skills. Able to work independently.

 Effective written and verbal communication skills, computer skills, including experience with

Windows, Microsoft Office suite, databases, word processing and spreadsheet software.

 Desire to work collaboratively with others at all levels of the organization and work

cooperatively with other agencies.

 Ability to be flexible, innovative and to adapt to the changing needs of the program.

 Valid CA driver’s license and insurance coverage which meets CA standards.


We offer cafeteria plan health benefit, 403-B retirement plan, 10 paid holidays and accrued vacation and sick.

Level of Language Proficiency

English, must be proficient in both oral and written.

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

For immediate consideration, send resume and cover letter to:

Fiona Stewart, Program Director. Email:

Email submissions only. No phone inquiries. Responses will be sent only to individuals meeting

the outlined requirements of the position. The programs referenced in this job announcement are

contingent upon grant funding. The Child Care Alliance of Los Angeles is committed to

building and sustaining a diverse workforce and culture. As part of this commitment, the Child

Care Alliance of Los Angeles provides equal opportunity in all of our employment practices,

including selection, hiring, promotion, transfer, and compensation, to all qualified applicants.