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Administrative and Program Associate

Community Organizing and Family Issues of Chicago


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Published 15 hours ago

$38,000 - $45,000

Community Organizing and Family Issues (COFI) United Parent Leaders Action Network (UPLAN) JOB ANNOUNCEMENT: ADMINISTRATIVE AND PROGRAM ASSOCIATE

Community Organizing and Family Issues (COFI) mission is to strengthen the power and voice of low-income families at all levels of civic life – from local institutions and communities to the city, state and federal policy arenas. COFI accomplishes this mission through a unique women-centered model of leadership development and community organizing called The COFI Way of Family Focused Organizing, which emphasizes the interconnection between personal struggles, broader community issues and fights for racial, economic and gender equity. COFI builds capacity for leaders to address these issues at both a personal level and through public action. The work will include hands on working with community leaders and their campaigns.

COFI is the fiscal sponsor and lead partner of the United Parent Leaders Action Network (UPLAN), a national parent-led network of parent leaders and parent leadership organizations united to build a powerful voice to influence policies and programs that matter to low and moderate-income families and children. Each UPLAN member organization has grassroots parents in the lead, setting the agenda, building power and working to make change on behalf of children and families.

The Administrative and Program Associate will support the operations of both organizations, with 60% of time dedicated to UPLAN and 40% of time dedicated to COFI.

FUNCTION/RESPONSIBILITIES:

The Administrative and Program Associate’s primary function is to ensure that administrative functions are properly executed. This role includes operations for events, financial systems, data tracking and reporting, communications, and programs. The responsibilities are summarized below.

• Maintain organized files of documents (both electronic and paper). Maintain records of member contact information, email lists, and demographics.

• Track data on member activities and generate reports to demonstrate impact.

• Coordinate logistics for in person gatherings, including registration, travel, reimbursements, day-of logistics, vendors, supplies, written materials, and volunteers.

• Execute logistics for ‘ad hoc’ partner events and meetings, including purchasing flights, reserving hotels, developing itineraries, processing reimbursements etc.

• Coordinate digital events (e.g. webinars, huddles, town halls) including online registration and backend tech support on Zoom.

• Develop and maintain project and event-specific budgets.

• Coordinate meetings of members and external partners including scheduling, reminders, meeting materials, and notes.

• Implement financial systems including subcontracts, payments, invoicing, and memos. Liaise with members regarding financial transactions such as subcontracts, honoraria, and reimbursements.

• Manage written translation of documents, including in-house and contracted services.

• Lead troubleshooting on computers and office equipment; liaise with IT vendor(s) as needed.

• Execute operations that support foundation fundraising including member reports and surveys.

• Administer operations of grassroots fundraising including sales of merchandise.

• Support communications including uploading content to website, blog, social media, and e-newsletter. • Assist with mobilizing members to action on policy campaign issues.

• Liaise with external organizations to gather information on webinars, conference calls, and in person.

REQUIREMENTS AND QUALIFICATIONS

• Bachelor’s Degree preferred; High School Diploma required.

• Minimum of two years of experience performing administrative or program support work.

• Excellent organizational skills; ability to multi-task, detail-oriented and flexible to manage broad range of responsibilities.

• Excellent written and verbal communication skills.

• Excellent computer skills with proficiency in Microsoft Office Suite and Google Suite; experience with accounting software and database management preferred; able to troubleshoot technical and computer issues.

• Knowledge, understanding of and demonstrated commitment to the empowerment of low and moderate-income families. Experience working in diverse settings.

• Strong relational skills; ability to build friendly, welcoming rapport with multiple diverse stakeholders.

• Fluent bilingual (Spanish and English) verbal and written abilities are preferred.

• Ability to lift up to 25 lbs, to bend, squat, reach above head.

REPORTING RELATIONSHIPS

• Reports to COFI Deputy Director of Operations and Special Projects and UPLAN Lead National Organizer

CLASSIFICATION

• Non-Exempt from Fair Labor Standards Act

• Full time

• Starting salary range is $38,000-$45,000 OTHER

• This position is based in Chicago, IL.

• Occasional domestic travel by plane and motor vehicle required.

• Excellent benefits include health, 403(b) with employer match, disability, paid time-off, flex plan.

• Family friendly work environment with flexible hours and family-supportive benefits.

• Women and people of color are strongly encouraged to apply.


COFI is an equal opportunity employer.

Community Organizing and Family Issues (COFI) United Parent Leaders Action Network (UPLAN) JOB ANNOUNCEMENT: ADMINISTRATIVE AND PROGRAM ASSOCIATE

Community Organizing and Family Issues (COFI) mission is to strengthen the power and voice…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • High School Diploma Required

Benefits

Generous family friendly benefits include health, disability, life, 403(b) with employer match, paid time off, flexible scheduling, flex benefit and optional vision and dental.

Generous family friendly benefits include health, disability, life, 403(b) with employer match, paid time off, flexible scheduling, flex benefit and optional vision and dental.

Level of Language Proficiency

Fluency in written and oral Spanish preferred.

Fluency in written and oral Spanish preferred.

Location

2245 South Michigan Avenue, Suite 200, Chicago, IL 60616

How to Apply

To apply, please submit a completed application, resume and cover letter to applications@cofionline.org.  Applications will be considered on a rolling basis until filled.

To apply, please submit a completed application, resume and cover letter to applications@cofionline.org.  Applications will be considered on a rolling basis until filled.

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