Fundraising Events Associate

Job Type

Full Time

Published

11/08/2018

Application Deadline

12/07/2018

Address

130 East 80th Street
New York
NY
10075
United States

Description

Position Summary

The Fundraising Events Associate is a member of the Development team of the NYJL and is responsible for supporting the NYJL’s Fundraising Events Committees and ensuring efficient and effective management of the NYJL’s fundraising events. He/she will work closely with the Management Council and Fundraising Events Committees.

 

Responsibilities include but are not limited to the following:

·      Supports the execution of NYJL fundraising events throughout the fiscal year, with a special emphasis on marathon teams, house tours, galas, shopping fundraisers, fitness events and the culinary fundraiser. Responsibilities include, but are not limited to these specific events.

·      Prepares a variety of reports including weekly ticket reports, post-event revenue reports and oversees preparation of event reconciliations.

·      Communicates with event co-chairs and vice chairs throughout the entire event planning, execution and post-evaluation process.

·      Prepares and tracks all vendor and sponsor contracts associated with fundraising events alongside the event committee leaders, under the supervision of the Associate Director of Development.

·      Assists the Associate Director of Development in cultivation of conversations for broader corporate sponsorships 

·      Facilitates the set-up, operation and maintenance of the NYJL’s online auction platform and serves as a point of contact with 501 Auction.

·      Supports fundraising committees in the development of auction lot descriptions and coordinates the approval process of all auction details in coordination with the Auction Committee. 

·      Executes all post-event auction tasks including distribution of auction items to winners, and assists in securing outstanding payments and reconciling auction revenue with Accounting.

·      Monitors all revenue for each event is collected in a timely fashion including event tickets, auction items and underwriting pledges. 

·      Oversees event-related data entry and ensures accuracy and timely entry for event attendee, donor and prospect tracking purposes.

·      Coordinates the production of acknowledgments and tax letters for event donors and participants.

·      Attends all fundraising events and provides on-site logistical support to the Fundraising Events committee leaders and staff.

·      Attends Fundraising Events committee meetings along with Fundraising Events Leadership Council meetings as needed.

 

Qualifications & Requirements

·      Bachelor’s degree or 2 years of equivalent experience.

·      2-4 years of experience in fundraising events at a nonprofit organization.

·      Knowledge of principles, methods and practices of special event fundraising.

·      Ability to work independently and as part of a team to collaborate effectively with a wide range of staff, partners, vendors, and volunteer leadership.

·      Ability to manage multiple projects at once and prioritize tasks as needed.

·      Strong customer service orientation.

·      Experience with online auctions and auction software beneficial.

·      Sensitivity to confidential donor information.

·      Prior experience working with volunteers.

·      Website management skills, including SQL programming, preferred.

·      Excellent writing, analytical, and organizational skills, as well as an attention to detail.

·      Ability to find creative solutions to issues as they arise.

·      Knowledge of Microsoft Office applications, particularly Excel.

·      Comfortable working in Google Drive and with project management software.

·      Flexible schedule with the ability to work evenings and weekends as needed.

·      Demonstrated commitment to the NYJL’s mission and values.

·      Experience with Digital Cheetah desired but not required.

 

Personal Profile

This individual will demonstrate organizational and operational excellence in event execution. A successful candidate must thrive on change and collaboration and be a creative problem solver. An effective candidate is not only strategic and creative, but also willing to roll up their sleeves on all aspects of the position.

Professional Level

None specified

Minimum Education Required

No requirement


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