Requisition ID: req2992
Job Title: Subaward/Partnership Compliance Officer
Sector: Awards Management
Employment Category: Regular
Employment Type: Full-Time
Location: USA-New York, NY - HQ
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC's mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
Working in partnership with local and national civil society organizations is fundamental to the IRC's mission to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Effective local partnerships enable the IRC to pursue the strategic objectives set out in IRC 2020, resulting in more effective, responsive and durable assistance that reaches more people and produces better outcomes for our clients. Investing in local civil society organizations not only recognizes those organizations as allies in achieving the IRC's core outcomes, but also as catalysts and drivers of change.
The AMU C&P SubAward/Partnership Compliance Officer will contribute to IRC being a global leader in the humanitarian arena for partnerships by assisting in ensuring that the IRC Subaward/Partnership process: is executed in accordance with IRC statutory donors rules and regulations and the IRC Subaward Partner Management System (SPMS); builds the knowledge and capacity of IRC staff in developing, executing and monitoring mutually beneficial partnerships and; enhances and builds the capacity of partner organizations.
Key Working Relationships
Senior Director of Compliance and Policy, other members of AMU Compliance and Policy staff, other AMU Pillars, Ethics and Compliance Unit, Finance, IRC UK and other European offices, USP, Technical Units, and International Program Department
* Working under the direction of the Sr. Director of Compliance and Policy and with guidance from the C&P Donor Specialists, act as a compliance focal point for all IRC Subawards ensuring robust Subaward/Partnership management, organization wide, by providing direct day to day assistance on the development, review and execution and advice on the processing/implementing SPMS, IRC internal policies and donor compliance as it relates to subawards;
* Serve as an IRC in-house SPMS/Subaward donor expert and assist in the overseeing of the implementation of SPMS and providing technical support on the SPMS by helping country programs establish complaint Subaward management systems;
* Assist the Senior Director of Compliance and Policy and the other Subaward Partnership Officer to work in partnership with the SPMS Development Team on the completion and roll-out of the final chapters of SPMS and when complete, oversee the full transfer of SPMS to the AMU C&P Subaward/Partnership team for ongoing oversight and maintenance;
* Engage with field offices (domestic and international), regional teams, and technical units to provide advice, input and develop solutions on Subawards. Working through the OTIS system, review all pre-subaward documentation and subaward instruments for compliance with donor and IRC policies and procedures;
* Assist in the design of Subaward guidance during the pre-award phase and as needed, provide pre-award assessment support during Subaward-intensive proposals including dispatching staff when appropriate and funded.
* Assist in the ongoing refinement and regular updating of SPMS, keeping in mind practicality of implementation and major donor guidelines and consistent application of the SPMS;
* Assist in developing, consistently updating and rolling-out tools for Subaward development, execution and management and ensure latest versions available on Rescuenet;
* As needed. collaborate with AMU Compliance and Policy Donor experts in developing, consistently updating and rolling-out tools (including through multi-media), templates and guides for Subaward/Partner development, execution and management and ensure latest versions available on Rescuenet;
* Collaborate and contribute in the development of AMU's C&P's Rescuenet pages and an Award Management System from the Subaward perspective to ensure that it is compatible with IRC policy and includes SPMS as a component;
* Trouble-shoot issues as they arise; respond to partnership questions/inquiries from donors with input, as necessary from the AMU C&P Compliance Specialist;
* In collaboration with the AMU C&P Subward Partnership Team, monitor and respond to issues as raised through the SPMS/Partnership Helpdesk;
* As instructed, assist in the design, enhancement of and participate in SPMS trainings for all of IRC;
* Assist in the development of subaward/partner tools to build understanding of donor rules and regulations, build capacity and sustainability;
* When necessary, as required by the Sr. Director of AMU C&P, assist in the review of new awards terms and conditions as well as other duties that may be assigned.
Positions reports to:
Sr. Subaward/Partnership Compliance Officer
* Bachelors Degree in Business Admin, Finance, or related field. Legal background a plus.
* Minimum of 5 years of relevant professional experience working with IRC donors - USG,EU, multilaterals and Foundations
* Demonstrated experience and expertise in interpreting and applying statutory and regulatory language from awards and contracts from multiple donor type in order to develop partner facing Subawards and Subcontracts.
* Previous experience in developing donor compliant partnering tools, templates and trainings in multicultural setting
* Developed understanding of business and partnering standards required to create a high performing and accountable environment
* Demonstrated knowledge and prior experience working with a variety of donors - USG (USAID, HHS, DOS, etc.,), DFID, ECHO, EU, SIDA, etc. Specifically knowledge and ability to apply the FAR, 2 CFR 200, 22 CFR 228, DFID Smart Rules, EU and ECHO General Conditions and Special Conditions, etc.
* Previous experience with international non-profit organizations preferred
* Excellent oral and written communication skills, including the ability to effectively and diplomatically negotiate with donors and partners and co-workers
* Excellent customer service skills
* French Fluency (written and oral) Preferred
* Solid organizational skills;
* Ability to work well under pressure in a fast-paced team environment and prioritize accordingly;
* Strong interpersonal skills: the ability to work productively both independently and in a team environment;
* Flexible work attitude and ability to meet unexpected demands;
* Ability to travel up to approximately 25% of time;
* Ability to work independently and off-site if necessary.
* Excellent computer skills: MS Word, Excel, PowerPoint, and email/internet software.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l'Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l'exploitation et les abus, la protection de l'enfant, le harcèlement sur les lieux de travail, l'intégrité financière, et les représailles.