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Sr. Development Coordinator (R0005178)

Posted by
Brandeis University
|
Waltham, MA
New
|
Published 28 days ago

The Senior Development Coordinator will manage the office of Corporate & Foundation Relations’ information and data systems. She/he/they will maintain and keep current the department's database and research profiles on foundations and corporations; update the department's website; generate reports and briefings from the database and other sources for the department and university leadership; and contribute to the planning and fundraising goals of this increasingly important unit of the Institutional Advancement Division.  She/he/they will also manage the department's administrative systems, equipment maintenance and supply procurement, the donor acknowledgment process, and other administrative processes and support needs.

The Coordinator will also provide administrative and program support to the Brandeis National Committee, a national philanthropic organization with 35 chapters across the U.S. and over 20,000 members.  She/he/they will be the first point of contact with all constituents, and help to manage the needs of the office by providing support on membership, donor acknowledgement and other administrative processes, and special projects.

Primary Responsibilities

  • Maintain Corporate and Foundation Relations (CFR) department's database and generates regular and ad hoc reports from database for AVP and university leadership.  Enter and maintain C&F activity and proposals in the IA division CRM, ensuring information is accurate and up-to-date.
  • Conduct research, write, and maintain background profiles on corporate and foundation prospects, and help prepare briefings for university leadership meetings with corporate and foundation leaders.  Collaborate effectively with the IA Office of Prospect Development and Data Strategy ensuring that research briefings prepared by both units is complementary and cohesive
  • Produce the monthly CFR Newsletter. Maintains the department website with up-to-date information. Assist front-line staff in developing high-caliber collateral materials on Brandeis programs and initiatives for corporate and foundation prospects.
  • Manage office expenditures, supply procurement, document routing, photocopying, and other day-to-day administrative support tasks necessary to keep the department running smoothly.
  • Assist C&F officers with the development and collation of materials for proposals and reports distributed to C&F donors.
  • Support and collaborate with BNC leadership, team members in IA, and constituents across the country with the goal of building and sustaining strong member relations; provide responsive customer service to BNC members in a timely manner by phone or email; maintain supply inventory and fulfillment to chapters.
  • Maintain membership database and create and distribute monthly reports; support volunteers’ use of rosters and directories, and use of Zoom.
  • Work with Procurement office to manage and keep track of approval process for vendor contracts submitted by member chapters, ensuring they are reviewed, signed and returned in a timely manner; oversee University on Wheels program logistics, as well as for programs related to the National Executive Committee’s operations. 
  • Support activities related to the BNC communications plan and work closely with the Assistant Director, BNC Marketing and Communications on editing and updating the BNC website.
  • Manage the acknowledgement process for tribute gift donations, ensuring that all gifts are acknowledged and honorees are informed in a timely manner.
  • May provide administrative support to other Development programs or personnel as needed.

Qualifications

  • Minimum 3 years of relevant work experience and/or equivalent combination of education and experience, preferably in a higher education setting
  • Bachelor’s degree preferred.
  • Must demonstrate advanced skills in Microsoft Word, Excel, PowerPoint on IBM compatible systems, as well as Google Suite (Gmail, Google docs, sheets, forms, drive etc.).  Must be able to quickly master specialized programs, such as the Advancement CRM database, PG Calc, and other fundraising software tools and to the work of corporate and foundation fundraising.  Must have mastery of office technology (computers, phones, fax, audio/video conferencing systems, etc.) to be able to work efficiently and troubleshoot when problems arise.
  • Superior interpersonal skills with proven ability to successfully interact and collaborate with colleagues and external constituents in a professional manner, exhibiting excellent written and oral communications skills.
  • Ability to apply good judgment and discretion when dealing with highly confidential alumni, parent, student, family, donor and prospect information.
  • Must be a detail-oriented, self-starter with an ability to work independently and manage multiple priorities to meet challenging timelines and achieve annual goals.
  • Skills and experience in graphic or website design and desktop publishing highly desired, in particular: proficiency in Adobe Photoshop and InDesign or Microsoft Publisher.
  • Excellent written and oral communication skills that promote academic and business professionalism and convey information clearly and concisely.  Ability to conduct research and write various types of reports, profiles, and communications is required.
  • Excellent organizational and project management skills, with high attention to detail and follow-up. 
  • Presents a collegial, collaborative and customer-service demeanor that positively reflects the core values and standards of the institution and demonstrates tact and diplomacy.
  • Adheres to University and departmental business policies and procedures. 

Commitment to Diversity, Equity, and Inclusion

“Brandeis is a community rooted in purpose, guided by enduring values, and determined to lead.  Come add your talents and your voice to this vibrant and distinctive community.”

Ron Liebowitz, President of Brandeis University

Diversity, equity and inclusion aren't just important values at Brandeis today — they are rooted in our identity as an institution. They serve as a regular reminder for self-reflection, and a continuous call to grow.  Founded as a model of ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of every nationality, religion, and orientation.  Social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the diversity of our larger society.  Brandeis embodies the American heritage of cultural diversity, equal access to opportunity and freedom of expression.  Read more online about our Mission and Diversity Statements.

Submit Your Candidacy

We welcome your nominations, inquiries and expressions of interest in this position, which may be directed informally via email or telephone to Advancement administration contacts:

Ania Morris

Assistant Director, Advancement Talent Management & Administration

781-736 -4004 | armorris@brandeis.edu

Elizabeth Crabtree

Vice President, Advancement Administration & Operations

781-736-4034 | ecrabtree@brandeis.edu

To learn more, visit the Division of Institutional Advancement and our Alumni, Friends & Families websites.

To apply, please visit our career website and submit your cover letter and resume via the Brandeis University Human Resources online portal.


The Senior Development Coordinator will manage the office of Corporate & Foundation Relations’ information and data systems. She/he/they will maintain and keep current the department's database and research profiles on foundations…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

On-site
415 South St, Waltham, MA 02453, USA

How to Apply

Please apply on our Brandeis University website

Please apply on our Brandeis University website

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