Administrative Associate/Office Manager

Job Type

Full Time

Published

07/26/2018

Application Deadline

08/10/2018

Address

New York
New York
United States

Description

Pier55, a not-for-profit park and arts organization currently under construction and opening in fall 2020, is seeking an experienced administrative associate/office manager. This position will be responsible for the operations of the Pier55 office space and all related aspects of improving the functionality of a start-up office including but not limited to: developing and implementing standard operating procedures, vendor sourcing and relationship building, and maintaining a convivial and welcoming office environment. This position will also provide general administrative support to the organization; responsibilities will vary from research initiatives to occasional project management. This position will report to the Executive Director and the Director of Operations and Finance.


Key responsibilities:


  • Maintain efficiency by creating and implementing office systems and lead the establishment of all standard operating procedures 
  • Support day to day business activities of the organization
  • Manage office supply, organize inventory, layouts
  • Maintain a welcoming, efficient, and organized reception area
  • Vendor management, including: sourcing & vetting, consolidating services and continuously reviewing processes, equipment requisitions
  • Handle a range of varied administrative tasks as assigned, including general HR administrative duties and employee onboarding procedures 
  • Collaborate with colleagues as needed to ensure that Pier55 is an organization built in service to excellent and engaging experiences for all Pier55 visitors.


Qualifications:


  • 3-5 years’ experience in an office management role
  • Unparalleled organizational skills
  • Experience interfacing with people from diverse backgrounds
  • The ability to work in a dynamic organization, and the ability to prioritize and triage, handling many tasks at once
  • Bachelor’s degree preferred, or commensurate work experience
  • Must have excellent, demonstrated written, oral, interpersonal, and communication skills (including editing ability).

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

jobs@pier55.com

Pier55 is an EOE. People of diverse backgrounds are strongly encouraged to apply. Please submit a cover letter and resume to jobs@pier55.com, subject line: ADMIN ASSOCIATE/OFFICE MANAGER by August 10th, 2018. 


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