Administrative Associate/Office Manager

Job Type

Full Time



Application Deadline



New York
New York
United States


Pier55, a not-for-profit park and arts organization currently under construction and opening in fall 2020, is seeking an experienced administrative associate/office manager. This position will be responsible for the operations of the Pier55 office space and all related aspects of improving the functionality of a start-up office including but not limited to: developing and implementing standard operating procedures, vendor sourcing and relationship building, and maintaining a convivial and welcoming office environment. This position will also provide general administrative support to the organization; responsibilities will vary from research initiatives to occasional project management. This position will report to the Executive Director and the Director of Operations and Finance.

Key responsibilities:

  • Maintain efficiency by creating and implementing office systems and lead the establishment of all standard operating procedures 
  • Support day to day business activities of the organization
  • Manage office supply, organize inventory, layouts
  • Maintain a welcoming, efficient, and organized reception area
  • Vendor management, including: sourcing & vetting, consolidating services and continuously reviewing processes, equipment requisitions
  • Handle a range of varied administrative tasks as assigned, including general HR administrative duties and employee onboarding procedures 
  • Collaborate with colleagues as needed to ensure that Pier55 is an organization built in service to excellent and engaging experiences for all Pier55 visitors.


  • 3-5 years’ experience in an office management role
  • Unparalleled organizational skills
  • Experience interfacing with people from diverse backgrounds
  • The ability to work in a dynamic organization, and the ability to prioritize and triage, handling many tasks at once
  • Bachelor’s degree preferred, or commensurate work experience
  • Must have excellent, demonstrated written, oral, interpersonal, and communication skills (including editing ability).

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Pier55 is an EOE. People of diverse backgrounds are strongly encouraged to apply. Please submit a cover letter and resume to, subject line: ADMIN ASSOCIATE/OFFICE MANAGER by August 10th, 2018.