89 South Street
Reporting to the Professional Learning Manager, the Professional Learning Associate (Associate) supports the Consulting, Executive Transition, and Training Department (CET). The Associate provides various levels of administrative, coordination, and logistical support for workshops, trainings, and programs including the Robert Wood Johnson Foundation’s Culture of Health Prize (RWJ), the TSNE Better Nonprofit Management Series, Emerging Consultants Training, and various other programs offered by TSNE CET. In this role, the Associate will be responsible for ensuring the seamless flow of administrative and program support for these programs, including completing various projects, and scheduling and coordinating events and meetings. Other duties include preparing national travel itineraries, responding to and preparing detailed email correspondences, and providing ongoing administrative support to external partners.
ESSENTIAL JOB FUNCTIONS
Coordinate logistics and reimbursements and provide other support for the Culture of Health Prize grant and related programming. Duties include managing travel, coordinating events, processing payments and reimbursements and logistical support and tracking:
- Coordinate planning and logistics for RWJF Culture of Health Prize Advisory Group (PAG) meetings;
- Coordinate planning, travel, site logistics and payments/reimbursements for Culture of Health Prize/Partner/Alumni Site Visits, conferences, and networking opportunities;
- Ensure timely processing of financial transactions for RWJF finalists and winners;
- Coordinate planning and logistics for County Health Rankings & Roadmaps Scientific Advisory Group (SAG) meetings;
- Coordinate Culture of Health Prize Celebration planning for alumni;
- Maintain and track relevant data in Salesforce and other technology systems;
- Complete other duties as assigned;
- Provide logistical and coordination for the TSNE Better Nonprofit Management Series;
- Manage and track online enrollment of participants through Eventbrite;
- Coordinate with trainers and participants and provide support regarding logistics and meeting materials;
- Monitor the training program’s email inbox and respond to inquiries;
- Provide on-site registration support during trainings, workshops and meetings;
- Provide on-site logistical and registration support during trainings, workshops and meetings;
- Provide post-event support to participants, trainers and internal TSNE staff and follow up and assist or refer as needed;
- Order food and other materials as needed;
- Provide other logistics and coordination support for the TSNE Professional Learning team;
- Duties include planning events and trainings, coordinating and supporting registrants and attendees;
- supporting event/meeting staff and speakers and providing general overall support for CET programming;
- Collaborate with other staff and external trainers to ensure successful delivery and evaluation of programs.
- At least two years’ experience working in nonprofit program coordination;
- Highly detail-oriented with the capacity to multi-task and be flexible;
- Excellent interpersonal, organizational and administrative skills;
- Strong written and verbal communication skills;
- Event planning experience;
- Proven ability to handle sensitive and confidential information;
- Ability to demonstrate professionalism, good humor and patience and to handle stress;
- Enjoys working in a dynamic, fast-paced environment as a part of a growing, high-performing team;
- Experience processing payments and reimbursements;
- Ability to take creative and innovative approaches in performing job responsibilities;
- Ability to work and problem solve independently while also functioning in a team-based environment;
- Demonstrated commitment to supporting diversity and inclusion, both internally and externally;
- Ability to work in a multicultural setting with people of diverse backgrounds, traditions, customs, and personalities;
- A commitment to the work of racial, social and economic justice organizations is required;
- Advanced computer literacy skills, including Microsoft Outlook, MS Office Suite, and enterprise databases such as Salesforce; able to easily learn new systems.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Work is performed in an office environment and in close proximity to other workers.
While performing the duties of this position, the employee is regularly required to:
- Talk, hear and see in the normal range, with or without correction;
- Use hands and fingers and handle and feel objects, tools and or controls;
- Stand; walk; sit (usually for longer periods of time); reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl;
- Occasionally lift and/or move up to 25 pounds;
- The noise level in the work environment is usually moderate;
- Job is not subject to significant occupational or environmental hazards;
- Likelihood of personal injury would be relatively slight;
- Environmental and work hazards are not present to a measurable degree.
Full benefits package available upon hire.
Minimum Education Required
How To Apply
We strongly encourage online applications. Please attach your resume and cover letter.
We also accept applications by mail or fax. Send to:
Attn: Employment Manager
89 South Street, Suite 700
Boston, MA 02111
Or fax to: 617.896.9393.