Details: Per Hour or Per Contract
Sacramento Area Candidates Needed - Work will be remotely
Duties of the Bookkeeper
During the course of the year, in communication with staff and the treasurer, the bookkeeper will need to make regular adjustments to the entries in the online QuickBooks. Most of the demands on the bookkeeper will occur during the first quarter. In Q1 the chapter has to complete a Year-End Consolidated Financial Report, which reports to the national Sierra Club the finances of the chapter and our groups.
During the year, each of our 11 groups maintains their own financial records. In January, group treasurers receive a spreadsheet to complete by a certain date and return to the chapter. The bookkeeper will be integrating all the group reports into a single spreadsheet for the chapter's report. All our group treasurers are of course volunteers, some of whom may have little previous bookkeeping experience, and thus some are prone to making mistakes or omissions. The bookkeeper will need to communicate with those treasurers to fix their reports —ordinarily this contact will be able to be accomplished by email, but on occasion a phone call may be necessary. Once the chapter's Year-End Consolidated Financial Report has been sent to the Finance Dept., they inevitably seem to find additional omissions and discrepancies, so there is some back and forth at that point as well.
The rest of the financial tasks will be shared between the treasurer and staff, and good communication between them and the bookkeeper will be essential. Ensure the data on the Mother Lode drive coincides with the entries on QBO. Handle the c3 reimbursements you need to submit to Chapter Funding with help from staff
Training for the Bookkeeper
The first year we are anticipating a steep learning curve for the new bookkeeper. After an initial training by our treasurer and myself, there are others who are well versed in the Sierra Club's online QuickBooks system to assist you for the transition to the new system NetSuite.
We plan on a one-year independent contractor agreement based on $25 per hour, with an anticipated cap of 120 hours. We will consult with our Human Resources Dept. (HR) and the contractor whether the contract would best be set up to be billed on an hourly basis or as a $3,000 per year contract, subject to possible amendment. We're hoping to establish a long-term business relationship with the new bookkeeper, with routine yearly contract renewals. Please let us know if you have any questions. If you would like to apply, please email me your resume. We hope to interview applicants end of August.
Minimum Education Required