MiracleFeet is a global nonprofit working to eliminate a leading cause of physical disability worldwide. Over two million children live with the severe consequences of a treatable birth defect known as clubfoot, and 175,000 more babies are born with it every year. Thanks to a non-surgical solution called the Ponseti method, 95 percent of cases can be fully treated for less than $500. Since 2010, MiracleFeet has scaled this proven, low-cost treatment to 29 countries where children previously had limited or no access to care. Still, today fewer than one in five children has access to treatment. We currently support local initiatives in Africa, Asia, and Latin America.
The Program Grants Officer will play a key role in the financial management of the grants MiracleFeet awards to its partners ($3.3M and growing). Working alongside the Director of Programs and program management staff, this person will ensure operational, financial, procedural, compliance, and reporting excellence across MiracleFeet’s programs. This position provides hands-on management of MiracleFeet’s grants portfolio, guiding partners through the grant lifecycle to assist programs field staff in helping partners to achieve successful clubfoot program implementation and collaborative due diligence and oversight of partner programs. This role promotes consistent and correct implementation of grantmaking procedures, with flexibility, responsiveness, innovation, and collaboration in the administration of MiracleFeet’s grantmaking program. The ideal candidate is analytical, process-oriented, and eager to contribute their suggestions and ideas to an organization that constantly seeks to improve.
This position reports to the Director of Programs and works closely with the Monitoring, Evaluation, Accountability and Learning (MEAL) Senior Manager and all members of the programs team (both at headquarters and in the field), as well as the MiracleFeet admin team. This is a full-time, 40/hr a week exempt position based in Chapel Hill, NC or anywhere in the US. MiracleFeet's home office is in Chapel Hill, NC.
Partner Financial Management and Compliance
· Manage the annual partner grant agreement process and support with any grant amendments needed. Oversee the development of annual grant budgets for all partners (currently 29).
· Lead and support programs team in using Amp Impact, a Salesforce-based solution for partner grants management.
· Guide and oversee the process and procedures for partner expense reports approvals and wire requests and ensure full compliance with internal controls; recommend and manage any enhancements to further streamline the process
· Monitor grant spending in collaboration with program managers through review and analysis of quarterly reporting processes
o Review and verify partners’ financial transactions, activities, and documentation for accuracy, appropriateness, and completeness. Ensure full compliance with regulations, policies, and recording and reporting systems.
o Review partners’ expense reports, wire transfer requests, and resolve invoice review findings.
o Use Amp Impact for tracking and assessing expenditures and forecasts of program/partner financial performance against budget, financial, and operational goals; ensure all partner grant requirements are correctly documented in Amp Impact.
o Ensure programs partners adhere to best practices in financial reporting and work with administrative team on CFR 200 compliance and/or any donor regulations.
o Manage partners’ reporting workflows and processes in close collaboration with programs team to ensure high-quality and timely preparation and submission of reports.
· Manage partner wire requests efficiently and coordinate with the Administration team to ensure timely payments
· Conduct regular compliance reviews of grant programs. Review partner audits and recommend operational improvements where needed
· Monitor and strengthen the use of management systems (e.g., developing budget planning tools) to streamline new partner on-boarding process and fiscal year planning with ongoing partners
· In close collaboration with program field staff, ensure the smooth management of grants portfolio, including timely payments, quick response to grantee inquiries, and efficient problem-solving
· Process end of fiscal year partner grant close-outs, finalizing any rollover funds and ensuring compliance with all grant terms and conditions
· Maintain an up-to-date grant portfolio, sending all partners grant- and reporting-related reminders and follow-ups
· Assist with the development of the annual Programs department budget within the overall MiracleFeet organizational budget
· Monitor Programs department spending, forecast future spending, and report on trends monthly to leadership
· Participate in partners’ Scope of Work and grant application review and risk assessment processes, providing input into the assessment of the capacity of partners and support in strengthening their efforts.
· Perform cost analysis across program spending, and run reports on key programmatic areas such as cost per child, and historical spending
· Improve the way MiracleFeet captures, accesses, and uses partner financials to enhance programmatic decision making, and use Salesforce/CRM to analyze and make recommendations
· Advise the Programs and Finance/Operations team members on appropriate action for grant related challenges and coordinate with other team members in decision making
· Develop and modify programmatic policies, procedures, and systems in accordance with grant requirements and organizational needs
· Manage the Programs department’s participation in the annual audit, working closely with the Finance and Administration team to generate any reporting needed for compliance and financial audits
· Manage Program team’s financial reporting for MiracleFeet’s grants and awards in accordance with grant requirements
· Provide project management support to program initiatives
· Assist in the resolution of any programmatic audit recommendations in conjunction with the Senior Finance Officer
· As needed, create new tracking and monitoring tools and update grants management tools and information to ensure operational excellence across the program team
Partner Capacity Strengthening
· Serve as project manager of MiracleFeet’s Partner Assessment Tool (PAT); ensure partners identify strengths and areas for growth and then develop and execute improvement plans
· Assist in financial and operational capacity assessments of the partners, and follow-up actions identified in the assessment reports. Identify and troubleshoot problem areas in partner’s financial management in conjunction with the Senior Finance Officer
· Conduct capacity strengthening activities, virtually and in-person, for MiracleFeet’s partners with creating, implementing, and maintaining sound financial practices, such as the creation of accounting systems or financial policies and procedures manuals
· Orient partners to MiracleFeet’s reporting requirements, including capacity strengthening on expense reports and other tools as needed. Facilitate grantees’ understanding of grant, reporting, and audit requirements
· Provide day-to-day help and guidance to partners and coordinate with the Program field staff to ensure partners understanding of, and compliance with, grantmaking guidelines, terms and conditions of the grant agreement, and other requirements
· Actively compile lessons learned and best practices and share knowledge and best practices within MiracleFeet and partners, on financial and organizational effectiveness
Note: The above statements are intended to describe the general nature and level of work to be performed by the individual in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. Employees may have other duties assigned at any time.
· Bachelor’s Degree with a minimum of five years of nonprofit grant administration, project management, and/or grants management experience
· Familiarity in the use of Salesforce (AMP), or other cloud-based CRM platform
· Strong Microsoft Excel experience managing spreadsheets and building Macros
· Must be able to read, write and speak fluent English
· Ability to travel internationally as needed, including to low- and middle-income countries approximately twice per year (Proof of full COVID vaccination will be required in line with organizational travel policies)
Knowledge, Skills and Abilities
· Experience in financial and administrative operations, accounting, global health, or international development; experience with international projects a plus
· Demonstrated experience in grants management, grant compliance processes and project management including developing budgets
· Previous living, working, or volunteer experience in a low-resource setting outside the United States ideal but not required
· Excellent analytical, quantitative, and problem-solving skills
· Excellent written and verbal communication skills, with ability to synthesize information quickly
· Excels at operating in a fast-paced, collaborative environment
· Politically-savvy and culturally competent: skilled in diplomacy and relationship-building, sensitive to cultural norms, ability to work in multi-cultural and cross-regional teams
· Flexibility to adapt to changing requirements, to work with teams in different time zones
· Familiarity with Program Cycle Management
· Proactive, creative, and strong initiative and self-motivated
· Adept at managing a project from inception to completion
· An eye for creating efficiencies and meticulous attention to accuracy and detail
· Salary commensurate with experience
· Health insurance provided
· Three weeks of vacation per year
· Optional dental and vision insurance
· 401K plan available; employer match offered
· Life insurance and disability insurance provided
Please submit your detailed cover letter and resume here.
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Applications will be accepted until November 30th , 2021, or until the position is filled. MiracleFeet is committed to creating a diverse environment and actively encourages candidates from diverse backgrounds to apply.
MiracleFeet is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
MiracleFeet is committed to safeguarding and promoting the welfare of children and expects all employees to share this commitment.
For additional information, refer to our website: www.miraclefeet.org.
MiracleFeet is a global nonprofit working to eliminate a leading cause of physical disability worldwide. Over two million children live with the severe consequences of a treatable birth defect known as clubfoot, and 175,000 more babies…
Apply here: https://miraclefeet.bamboohr.com/jobs/view.php?id=31
Apply here: https://miraclefeet.bamboohr.com/jobs/view.php?id=31