Position: Project Coordinator
Reports to: Vice President, Program and Project Management
Department: Planning, Design, & Construction (PDC)
The Project Coordinator is responsible for coordinating and assisting the Chief Landscape Architect, Vice President, Planning and Vice President Program & Project Management with projects, providing organizational and administrative support to the PDC department.
- Facilitates collaboration and communication across teams.
- Organizes and prioritizes large volumes of information and communications.
- Provides high-level administrative support to the PDC senior leadership team on projects and executive activities, including coordination and management of tasks, calendar, telephone calls, and email correspondence; coordinates calendars across teams and oversees complex meeting scheduling.
- Composes and develops correspondence.
- Interacts with internal and external contacts including other departments, contractors and vendors, consultants, and the public on behalf of the team.
- Assists with the planning and coordination of various projects, photography coordination and vehicle permits.
- Oversees file management/organization (digital + paper).
- Provides key support related to the preparation of materials for the Board Committee.
- Works independently and in collaboration with internal and external contacts on projects.
- Conducts research and site analysis; synthesizes and presents information; creates and develops presentations; collects information and content for donor proposals.
- Provides graphic support as needed.
- Prepares and coordinates materials and updates for project fundraising.
- Performs other duties such as general office management including restocking of supplies and off-site storage retrievals.
- Bachelor’s degree or equivalent combination of education and experience.
- Two to five years of relevant work experience; background or interest in design and construction, architecture, urban planning, historic preservation, public space management, or a related field helpful.
- Strong organizational, problem-solving and prioritization skills.
- Strong interpersonal and communication skills; ability to handle sensitive situations and confidential information.
- Exceptional written communication skills and editing proficiency.
- Ability to work in a fast-paced, collaborative and team environment.
- Must be highly proficient in Microsoft Office, including Word, Excel, and PowerPoint. Working knowledge of database use and management helpful. Familiarity with Adobe Creative Suites (Photoshop, Illustrator, and InDesign), a plus.
- Valid Driver’s license.