2011 Crystal Drive
Project Description: Position Description:
Reporting to the Sr. Program Administrator, the Financial Program Analyst will provide financial and administrative assistance to, and oversight of, IFES Field Offices and sub-grantees to ensure that budgets and agreements are handled in accordance with IFES policies, procedures, systems, and donor requirements.
S/he is responsible for monthly financial and administrative management ensuring FO accounts and reports are accurate and in compliance with donor requirements as well as IFES policies and procedures. S/he must be self-motivated and is responsible for ensuring that work is completed in a timely and accurate manner.
- Job Responsibilities: Review field accounting transactions, vouchers, invoices and backup documentation to ensure accuracy, completeness and compliance with donor and internal policies before entry into the HQ General Ledger under a multicurrency environment.
- Process monthly reconciliations between FO books to HQ books.
- Review and reconcile sub-recipient expense reports to ensure these are prepared according to donor requirements and IFES policies and procedures.
- Process FO cash advances, sub-recipient payments, and process vendor invoices.
- Support Sr. Program Administrator to ensure that issued agreements and payments are correct and processed timely and in accordance with policies and procedures.
- Ensure spending levels are appropriate and coding is correct. Identifies problems and recommends corrective action, process reclassifications when applicable.
- Notifies Senior Program Administrator of any problems or discrepancies and provide technical assistance to field offices and grantees in resolving problems.
- Support the annual audit process.
- Ensure organizational standards and guidelines are met.
- Recommend departmental procedures and provide feedback on policies and operating procedures.
- Maintain good working relationships and stays abreast of program issues to provide overall support to program initiatives.
- Provides support to other members of the team as directed by the Sr. Program Administrator or the Sr. Manager
- Provide support reconciling various asset and liability accounts
- Perform other duties as assigned.
Qualifications: CRITICAL THINKING /PROBLEM SOLVING: Research and analysis of program accounting and finance issues. Analyze and interpret issues and propose alternative solutions relying on knowledge of professional standards and principles. Consult with necessary stakeholders regarding issues, possible solutions and together with Sr. Program Administrator, implementation of alternative approaches.
FISCAL RESPONSIBILITY: As assigned by Sr. PA perform tracking, and analysis of project financial data. Provide service accounting for projects and ensure compliance with IFES policies, A-133 regulations and donor requirements. Prepares month-end reporting and account reconciliations.
RELATIONSHIPS: Maintain collaborative working relationship with team members and other staff, both within the headquarters and field offices. Initiate contact with staff in other departments to exchange
detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure
desired outcomes. Builds and maintains relationships with internal and external partners, auditors etc.
Education: Bachelor’s Degree in Accounting, Business or Public Administration, or related field or equivalent work experience preferred.
Experience: At least 5 years of related experience in international non-profit/government overseeing financial and administrative activities.
Related Skills or Knowledge:
Familiarity with US Government (USG) funded projects concerning cost accounting standards highly desired.
Intermediate Excel knowledge, and overall good computer skills.
At least 1year experience in budgeting, financial analysis, expense reporting, reconciliation and payment requests
Previous experience inputting, extracting and manipulating data in financial management systems such as QuickBooks, Quicken or Cognos a plus.
Familiarity with NGO/non-profit budgets including income statements, balance sheets and cashflows
Familiarity with NGO/non-profit sector, grants and contracts management (USG, bilateral and private donors)
Organizational, quantitative, and analytical skills required.
Self-motivated and proactive, with the ability to prioritize and coordinate multiple work activities in fast-paced team environment.
Demonstrated ability to problem solve, make sound judgments, and plan and meet objectives in a deadline driven environment.
Desire to support non-finance staff on expense and budgeting issues
LANGUAGE SKILLS: Fluency in English required. Fluency in other languages highly preferred such as Spanish, French, Arabic, or sign language highly desired.
TRAVEL: Travel up to 10% of the time.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. May occasionally involve lifting of DHL package shipments weighing as much as 40lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Minimum Education Required