Director of Finance and Administration

Founded in 2008, the Petey Greene Program (PGP) supports the academic goals of incarcerated and formerly incarcerated people through high-quality volunteer tutoring programs, while educating volunteers on the injustice manifest in our carceral system. PGP operates the largest multi-state tutoring program, recruiting 1,000 volunteers annually to tutor 2,500 justice-impacted people in seven states. PGP is headquartered in Princeton, New Jersey, but the majority of its 20 employees work remotely. The Director of Finance and Administration reports to the executive director, and is responsible for supporting PGP’s budgeting, financial management and reporting, vendor contracting, and human resource functions. 

Financial Management 

• Record all revenue and expenses in online bookkeeping platform (QuickBooks)
• Utilizing restricted grant budgets, allocate expenses as accrued to inform cash flow management
• Review grant terms, collaborating with operations manager to complete required grant reporting
• Maintain regional and other project budgets, supporting program staff in budget development and management 
• Reconcile bank and credit accounts monthly 
• Produce monthly and quarterly P&L statements, using both accrual and cash methods
• Produce quarterly cash flow projections, in collaboration with executive director and operations manager
• Collaborate with executive director to produce annual budgets 
• Maintain integration of bookkeeping, donor database, employee expense, and payroll platforms to maximize efficiency and minimize error 
• Process monthly travel reimbursement for 1,000 volunteers, refining process as necessary to maximizing efficiency 
• Present financial statements to board of directors, producing a quarterly written budget narrative, and respond to trustee queries related to financial performance as needed
• Coordinate and lead annual audit process, liaising with auditor and board finance committee

Human Resources

• Submit and record biweekly payroll 
• Maintain confidential personnel files, collaborating with operations manager to ensure online security 
• Serve as primary liaison with HR outsourcing firm (Trinet) 
• Onboard new staff to PGP, including collecting required personal information and communicating benefits package
• Train and support staff in using Trinet HR and Expense platforms
• Negotiate and model potential revisions to benefits package 
• Maintain and update HR manual, seeking input from colleagues as necessary

Administration

• Maintain all contracts and agreements accessible online by appropriate staff 
• Oversee vendor relationships and negotiate contracts 
• Maintain and update financial policies and procedures, including expense reimbursement 
• Maintain and update internal operating procedures manual
• Order office supplies, and make tech purchases in collaboration with operations manager 

Qualifications 

• Knowledge of and facility with nonprofit accounting best practice, including restricted grant accounting, and both cash and accrual accounting required
• Bachelor’s degree required
• Advanced business or accounting degree preferred; 5 years of nonprofit accounting experience can substitute for advanced degree
• HR experience preferred
• Tech fluency required, including ability to master online bookkeeping, expense, payroll, and donor database platforms
• Excellent written and verbal communication skills, including the ability to write clear organizational policies and processes required
• Experience communicating budgeting concepts to colleagues without a financial background preferred
• Highly collaborative, and solicitous of colleague input to develop budgets and processes iteratively 
• Problem solver with a track record of increasing operational efficiency 

Salary is commensurate with experience. Princeton office location preferred, but remote location considered for the ideal candidate. 

Interested applicants should send a resume and cover letter to jobs@peteygreene.org. 

The Petey Greene Program is an Equal Opportunity Employer. We strongly encourage people of color, LGBTQ people, women, formerly incarcerated people, and those directly impacted by mass incarceration, to apply. PGP does not discriminate in its personnel decisions based on race, gender, religion, sexual orientation, or national origin.