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Development Coordinator

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Published 21 days ago

POSITION DESCRIPTION

Headlands Center for the Arts’ (Headlands) Development Department leads the organization’s fundraising efforts and strategizes alongside the Executive Director and the Board of Directors, with the goal of raising contributions to support Headlands’ programs. The organization’s fundraising goal and focus continues to expand as Headlands looks to deepen its impact. This expansion requires that we approach our work with strategy, flexibility, and the understanding that our duties and responsibilities are unique to the Development Department. 

The Development Coordinator (DC) supports a high-functioning development department, and has excellent organization, communication, data management and interpersonal skills. They possess a desire to do great work and a strong attention to detail. The DC successfully prioritizes among multiple projects and is an active contributor to the Development team. This position frequently interfaces with staff across the organization, the Board of Trustees and the public, a successful candidate will possess an inviting, warm, and effective mode of communication. The Development Coordinator reports directly to the Senior Manager, Membership and Events, but will work closely to support the Executive Director. 


RESPONSIBILITIES

EXECUTIVE SUPPORT

  • Manage meeting coordination for Executive Director, including scheduling, logistics, hospitality, and follow-up with external stakeholders
  • Prepare materials for Board and committee meetings, including campaign packets, slide decks, special mailings, and prospect briefings
  • Work with ED and Governance Committee to prepare Advisory Council correspondence, including Council invitations, regular updates, and acknowledgements
  • Compile data and prepare meeting briefings, minutes and reports as needed


MEMBERSHIP ADMINISTRATION + EVENT SUPPORT

  • Process all incoming donations in a timely manner, including: coding each gift, entering gift information in the database, informing relevant contacts, and catalyzing appropriate acknowledgement processes
  • Prepare weekly deposit report, scan and digitally file checks or paperwork
  • Prepare and send out acknowledgement letters
  • Track pledges; initiate reminders and invoices as needed
  • Support Development events as needed: list/RSVP management, front of house support, post-event attendance entry in database
  • Support fundraising renewal and new appeal efforts––data tracking, producing letters, and e-communications with various constituencies.
  • Serve as Headlands’ Salesforce database expert, pulling reports for team members and training staff as needed


MAJOR GIFTS

  • Support Development Department staff to ensure donor, Board/committee participation, contacts, prospect data is up-to-date and accurate in database
  • Contribute to ongoing donor and institutional funder research in service of stewarding Headlands’ donor pipeline
  • Work with Senior Manager, Major Gifts to create donor and prospect briefs for senior staff, development committee, and board members that inform meeting strategies 


DEPARTMENT SUPPORT

  • Schedule, facilitate, and take notes during departmental meetings, notify all stakeholders of next steps
  • Serve as the first point of contact for external inquiries related to development; assisting donors with gift transactions and acknowledgements, including stock and credit card donations
  • Creatively and proactively drive solutions to improve development systems and processes
  • Support communication, prospecting, and cultivation plans that reflect the organization’s commitment to diversity, equity, and inclusivity


SPECIAL PROJECTS

  • Process merchandise orders; inventory tracking, order fulfillment, storage
  • Develop ideas and procure stewardship gifts for stakeholders
  • Support efforts around Annual Benefit Auction and special events as needed
  • Other duties as assigned


POSITION REQUIREMENTS

  • Able to organize, plan for, and complete multiple tasks with close attention to detail and prioritization to meet shifting deadlines.
  • Customer service oriented disposition. Comfort with approaching and interacting with donors, institutional funders, and Board members.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
  • Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
  • Ability to proactively anticipate and meet departmental needs.
  • High level of integrity, discretion, and judgment combined with an ethical approach to fundraising.
  • Comfort working independently and with a team; a self-starter.
  • Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus.
  • Interest in and familiarity with contemporary art is a plus. 
  • Excellent written and verbal communications and presentation skills.
  • Excellent interpersonal communications and collaboration skills.
  • Desire to work in a highly dynamic, entrepreneurial environment.
  • Due to our Marin Headlands location, reliable vehicle access is required.

POSITION DESCRIPTION

Headlands Center for the Arts’ (Headlands) Development Department leads the organization’s fundraising efforts and strategizes alongside the Executive Director and the Board of Directors, with the goal of raising…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    September 19, 2021

Salary

USD 50,000 - USD 60,000This is a full time, salaried, non-exempt position; occasional evenings/weekends required.

Location

Temporarily Remote
Work must be performed in or near Sausalito, CA
Associated Location
944 Fort Barry, Sausalito, CA 94965, USA

How to Apply

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Development Coordinator/your name. Please submit applications by September 19, 2021.

Review of applications will begin Monday, September 20, 2021 and continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.


EQUAL EMPLOYMENT OPPORTUNITY POLICY 

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate. 

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply…

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