About the Role - Administrative Coordinator
We’re seeking a resourceful and dedicated Administrative Coordinator to work with the Executive Director and the 100Kin10 Management Team to provide logistical support and project management assistance. The Administrative Coordinator will handle a broad range of responsibilities and activities in order to maximize time and effectiveness. As a primary support to the Executive Director and the Management Team, and under the direction of the Chief of Staff, the Administrative Coordinator will work with a range of stakeholders, including external partners, funders and our strategic advisory group.
- Manage scheduling, travel, and the processing of reimbursements for the ED and other members of the Management Team with an eye to maximizing efficiency and capacity for impact, including logistical support for internal and external meetings
- Provide administrative support by helping to arrange meetings with internal and external stakeholders, helping to monitor plans, and keeping on top of scheduling logistical priorities across the organization
- Process business reimbursements and assist with the management of other financial records in coordination with the Operations Team
- Support the Chief of Staff in engagement with our funders including meeting follow-up, tracking reporting schedules, supporting proposal and report development, and communications between the ED and funders
- Anticipating and responding to the ED’s needs relative to upcoming meetings and events; coordinating and managing appropriate resources.
- Handle special projects as assigned by the Chief of Staff
We’re looking for someone who is:
- Resourceful and Adaptable: You’re at ease with ambiguity and rapid change. You possess a positive attitude and identify creative solutions to obstacles. You can juggle many important responsibilities at once and you’re rigorous about prioritizing.
- Passionate About Learning: You seek out direct feedback and love to invest in your personal development.
- Detail-oriented: You have excellent organizational skills. Typos make you cringe, and you are quick to spot formatting and grammatical errors. You like creating structure in your work.
- A Team Player: You can work on any project, with any team. Not because you know everything, because you love working on teams and you are the one who always puts it on themselves to see their team succeed. You’re not afraid to ask questions.
- Mission-oriented: You believe that education is critical for social mobility and that our country and planet need all children to have STEM skills and knowledge so that they can contribute to solving the most pressing problems we face.
What you’ll need:
- 2+ years of overall professional experience (we are background agnostic and are excited by candidates with unique and different work histories).
- Ability to handle multiple deadlines and complete assignments with minimal supervision in a fast-paced workplace.
- Impeccable organization; you are highly detail-oriented, and someone who gets a real sense of satisfaction from producing polished work and managing smooth and orderly processes.
- You can practice discretion and have the ability to maintain confidentiality as needed.
Why this role is compelling?
A successful candidate will develop and grow a broad set of professional skills, honing them to the level of excellence in a demanding and fast-paced environment. You will work with, learn from, and grow alongside a high-performing and diverse team in which each individual is committed to rapid development of themselves and others.
This is an invaluable opportunity to launch and grow your career in the impact sector, working in a non-profit with a network of over 300 organizations making measurable impact in STEM education.
The Application Process
Please complete the following simple form. Individuals who submit by Tuesday, January 21st will be given priority; therefore, we encourage you to submit yours soon!
When you apply, we kindly ask you to remove your schools from your resume. There is no need to reformat your resume, and you may leave your degree (e.g. "B.A. Economics"). Just remember to remove any undergraduate and graduate school name references where possible. This "bias blind" process is aimed at opening this opportunity to more candidates; reviewing applicants on performance assessments instead of resume proxies (e.g., where you went to school). Lastly, we intentionally do not ask for a cover letter, so we kindly request that you not send one in your application.
This evaluation process will follow best practices shown to reduce bias in decision making and may be different from other application processes you have experienced.
The overall evaluation process will look to follow this anticipated timeline:
- Mid-January: Selected candidates asked to complete short-answer questions.
- Late January: Phone interview with 100Kin10 staff.
- Early February: Finalist candidates will be asked to complete a timed, blinded, trial assignment.
- Mid-February: Finalists will come for an in-person, multi-team-member group interview in our New York City office. Candidate references will also be checked at this step.
- Late February: Offers extended.
If you have any questions about this opportunity, please feel free to email email@example.com.