Chief Business Official

CHIEF BUSINESS OFFICIAL - JOB DESCRIPTION

POSITION SUMMARY

The successful candidate, under the direction of the Superintendent, will have a cabinet-level position charged with complete responsibility for the organization and administration of the financial and business affairs of the District, including maintenance and operations, food services, payroll, purchasing, warehousing, classified personnel, and transportation.

DUTIES AND RESPONSIBILITIES

The Chief Business Official provides district-wide leadership in the area of financial management. Essential functions of the position include:

• Preparing and presenting budgets at reporting intervals; providing continuous monitoring of revenues and expenditures in the budget.
• Planning, organizing, assigning, supervising, and evaluating business office staff in the maintenance of budget records.
• Controlling payroll preparation and the proper disbursement of funds, and all other related accounting functions.
• Ensuring that financial records and reports are prepared in accordance with applicable state and federal laws and regulations.
• Evaluating and approving/disapproving work requests involving maintenance, construction, alteration, remodeling, or capital outlay expenditures.
• Providing consultation services to appropriate members of the administrative staff in helping them with their fiscal and operational needs and requirements in order to achieve more cost-efficient and effective programs.
• Keeping the Board of Trustees and administration fully informed of the District's fiscal and operational activities as appropriate.
• Administering the insurance programs of the District.
• Serving as liaison between District and city agencies with regard to the use of school facilities and maintenance of parks and recreation agreements.
• Being responsible for developer fee programs.
• Being responsible for District financing, i.e., certificates of participation, bond issues, etc.
• Organizing systems and processes within the business office to ensure optimum use of District resources and personnel.
• Acting as liaison to District financial consultants, community groups, and service organizations; police, fire, and other agencies.
• Preparing and monitoring several funds of the budget, making necessary reports to staff and the Board of Trustees.
• Participating in negotiations with employee groups as needed; assisting in preparing data essential to the collective bargaining process.

QUALIFICATIONS

The successful candidate will have:

• Any combination of training/education equivalent to a graduate degree from an accredited college/university with emphasis on business administration.
• Four or more years of successful experience in school business, comparable private sector experience, or related school operations.
• Strong interpersonal skills demonstrated by the ability to establish and maintain effective relations with people both inside and outside of the District.
• Ability to formulate plans and policies, analyze, and make sound recommendations on complex programs.
• Ability to work independently, be self-regulated, and self-disciplined while following general direction in an effective manner.
• A knowledge of applicable state laws, codes, regulations, policies, and procedures.