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Senior Administrative Assistant

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PACIFIC MOUNTAIN WORKFORCE DEVELOPMENT COUNCIL


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Published 21 days ago

March 2, 2020
February 12, 2020
$44,366 - $59,010Starting Salary Range: $21.33 -$23.09/hr

WHY WORK AT PACMTN?

  •  We are leaders providing dynamic workforce development solutions that build prosperity and enhance the economic success of our region.
  •  We are committed to a genuine partnership with organizational stakeholders and others who share our mission.
  • Innovation and creativity are the backbone of our day to day activities.
  •  Compassionate, human centered solutions are essential elements of our professional reputation.
  •  We acknowledge both businesses and job seekers as customers of the local workforce system.
  •  We are a learning environment that strives for excellence in all we do.

WHAT WOULD YOU DO?


   The Senior Administrative Assistant will oversee the front office reception and assure all guests have an exceptional visitor experience. The position sets the standard for office protocol, environment, and procedures. The Senior Administrative Assistant coordinates and supports organization-wide activities and events, Board meetings and retreats, and staff meetings. This position is the primary scheduling contact and executive support for the CEO and as assigned, may assist with administrative tasks for other executive staff and Board members.


   This position is the CEO’s primary administrative position for Board support, including weekly executive meeting preparations, technical assistance, Board meeting facilitation and minutes which follow Robert’s Rules of Order, official meeting documentation, communication with Board Members, maintaining Board records, and administrative support for Board level activities like training and tracking of initiatives. The Senior Administrative Assistant also plans and facilitates the Elected Officials Consortium meetings and Executive Finance Committee meeting and completes expense reports for Board members and the CEO.


THE SUCCESSFUL CANDIDATE IS A PROFESSIONAL…


  • Providing administrative support for Chief Executive and other executive staff, including scheduling, expense reports, and travel arrangements.
  • Providing administrative support to the Workforce Board and is a primary point of contact for Board members on behalf of the CEO.
  • Leading the design and implementation of a hospitable, organized, and welcoming front office environment.
  •  Assisting in the coordination of events and activities initiated by the CEO and Board or as needed by the organization.
  • Developing policies and procedures for office functions. Makes recommendations for strategic realignment of office functions.
  • Knowledgeable of office technologies and contemporary software programs for production of reports and presentations including demonstrated experience with complex file management, online calendars, cloud programs, Microsoft Excel, Word, PowerPoint, SharePoint, and Outlook.
  • With the ability to understand, interpret and follow complex federal, state and local policies and regulations.
  • Demonstrating ability to effectively and professionally resolve issues with a calm, flexible and helpful attitude.
  • Able to work with, appreciate and collaborate with diverse populations, establishing and maintaining cooperative relations with others.

ADDITIONAL POSITION DETAILS


  • Location: Tumwater, WA
  • Type of Role: Full-Time
  • Full Salary Range: $21.33– $28.37/hourly with a published Starting Salary Range: $21.33– $23.09/hourly
  • Benefits Package: PERS Retirement system, fully covered employee medical, dental, vision, life and long-term disability insurance. Additional allowance for dependent care.
  • Paid Time Off Benefits: 10 paid holidays, 1 paid personal day, 1 community service day, Wellness Wednesday holiday each quarter and starting 12 hours of accrued paid time off monthly.

REQUIREMENTS FOR APPLICATION

 Submit the following documents to recruitments@pacmtn.org

  • Cover Letter
  • Resume

APPLICATION DEADLINE: This position is open until filled, however qualified applicants are encouraged to apply quickly; anticipated first screening date is February 12, 2020. 

WHY WORK AT PACMTN?

  •  We are leaders providing dynamic workforce development solutions that build prosperity and enhance the economic success of our region.
  •  We are committed to a genuine partnership with organizational stakeholders and…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • High School Diploma Required
  • Professional

Benefits

Benefits Package: PERS Retirement system, fully covered employee medical, dental, vision, life and long-term disability insurance. Additional allowance for dependent care.

Paid Time Off Benefits: 10 paid holidays, 1 paid personal day, 1 community service day, Wellness Wednesday holiday each quarter and starting 12 hours of accrued paid time off monthly.

Benefits Package: PERS Retirement system, fully covered employee medical, dental, vision, life and long-term disability insurance. Additional allowance for dependent care.

Paid…

Location

1570 Irving Street Southwest, Tumwater, WA 98512

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