Accounts Payable Associate

Job Type

Full Time

Published

08/30/2018

Address

547 W. 27th St.
4th Floor
New York
NY
10001
United States

Description

POSITION DESCRIPTION

Aperture is seeking a full-time Accounts Payable Associate to handle all duties related

to the accounts payable function, as well as provide support on payroll and employee

benefits. The position will report to the Accounting Manager.

SUPERVISORY RESPONSIBILITIES

This position supervises the Finance and Administrative Intern.

KEY RESPONSIBILITIES

• Update and maintain vendor information in Acumen Books accounting system

• Work with the Accounting Manager to manage and schedule the bill payment

process, maintain control over cash requirements, and ensure timely payment of

bills in accordance with pre-determined terms

• Sort and distribute invoices to appropriate departments for payment

authorization

• Review purchase orders and match them with invoices

• Enter vendor invoices and cut checks from Acumen Books accounting system

• Reconcile vendor invoices and accounts

• Review open payable reports for current and open Items

• Track outstanding invoices

• Perform G/L coding, batching, editing procedures

• Communicate and resolve discrepancies with vendors

• Interact with other departments and colleagues regarding invoices and vendor

issues

• Process and distribute departmental activity report

• Distribute credit card reports to card holders and enter into Acumen

• Process annual 1099’s

• Prepare account distribution for monthly or periodic payments of health

insurance, disability insurance, life insurance, workmen's compensation, and

utility vendors

• Provide support to Accounting Manager on payroll and employee benefits

• Revise and update reports to be more useful and efficient, as necessary

• Prepare reports for short range and long-range cash requirements and

obligations

• Perform other duties as assigned.


QUALIFICATIONS

• Minimum of three years of related work experience

• B.S. degree in Accounting preferred

• Strong organizational skills with attention to detail

• Excellent interpersonal, written, and verbal communication skills

• Ability to multi-task under deadline

• Working knowledge of Microsoft Office applications, with exceptionally

strong Excel and Word skills. Knowledge of AcumenBook software a plus.

• Accounting experience in the book publishing or nonprofit industry a plus

• Appreciation of photography and the arts a plus


Benefits

Health, Dental, Vision, Life

Level of Language Proficiency

English

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

newhire@aperture.org

TO APPLY

Please send a resume and thoughtful cover letter, outlining how your skills and

experience meet the qualifications of the position and how you heard about this

opportunity, to newhire@aperture.org, using the following conventions:

Subject line: Accounts Payable Associate

Cover Letter: yourfirstname_yourlastname_coverletter.pdf

Resume: yourfirstname_yourlastname_resume.pdf

Applications will be reviewed on a rolling basis. NO CALLS, PLEASE. Only applicants

who meet our requirements for this position will be contacted.


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