Contracts Manager

CAI (Cicatelli Associates Inc.) is seeking a highly skilled and motivated individual for the full-time, exempt position of Contracts Manager. The Contracts Manager functions and performs in a highly professional, confidential and knowledgeable manner in CAI’s Finance Department. For selected CAI projects, they are responsible for: providing contracts and grants management activities and maintaining internal communications with the CFO and other members of the Finance Department. This position is based in CAI’s NYC office.

MAJOR RESPONSIBLITIES/DUTIES:

·      Communicate all relevant activities to CAI’s CFO and as necessary, other members of the CAI Finance Department (i.e., Senior Vice-President/Director of Finance, Contracts Manager, Accounts Payable Manager, etc.)

·      Maintain thorough and accurate records and files; provide internal and external correspondence as requested by the CFO

·      Provide grants and contracts management

o  Maintenance and analysis of contracts documentation

o  Grants and project accounting analysis

o  Reconciliations of project expenses to budget

o  Vouchering of expenses for various government grants/contracts

o  Assist in the creation of project budgets and budget modifications in collaboration and communication with Project Directors and Managers

o  Communicate with funders as directed and authorized

o  Open and maintain “projects” in Intacct (CAI’s accounting system)

·      Auditing

o  Prepare all required documentation for the funder audit.

o  Assist with the organization annual audit

o  Monitor subrecipient/Contractor funds and if necessary, conduct an audit.

·      As necessary or requested, develop and utilize complex spreadsheets (i.e., Excel) for accurate tracking and reporting

·      Other duties as necessary/assigned.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIREMENTS:

• Minimum 3-5 years of high-volume bookkeeping/accounting experience required

• Strong understanding of non-profit organization fiscal management and policies

• Must be able to establish and maintain fiscal procedures and processes and effectively communicate to finance and other staff

• Must have sound accounting training and knowledge

• Advanced computer skills in a Microsoft Windows environment. Must include proficiency in Excel and excellent database management and record keeping skills and experiences

• Ability to work with a minimum of supervision

• Ability to work well under pressure and to work within short deadlines

• Evidence of the practice of a high level of confidentiality

• Excellent organizational and multitasking skills, with a strong work ethic and emphasis on attention to details

• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations

EDUCATION, QUALIFICATIONS, CREDENTIALS:

§ Bachelor’s degree in accounting

§ Three to five years of for-profit and/or non-profit financial management experience, preferably in grant accounting  

§ Knowledge of fund accounting and spread sheets/financial tracking and reporting

§ Knowledge of various computerized software accounting systems (Intacct) preferred

§ Excellent interpersonal and communications skills