Academic Manager

Job Type

Full Time


Details: Salary is commensurate with experience



Start Date:



10221 Compton Ave.
Suite 102
Los Angeles
United States


The mission of Operation Progress is to empower underserved youth to become educated, capable, ethical and productive people who will in turn lead, mentor and contribute to society at large. To do this, we guarantee our commitment to supporting students from 3rd grade through high school and beyond through our comprehensive program called Five Pillars of Success. Through Academics, Health & Wellness, Life Skills, Service and Safety & Support we believe hope, opportunity and success can be achieved.

Scholars are accepted into the OP program starting in 3rd or 4th grade and attend St. Lawrence of Brindisi from 3rd – 8th grade where they participate in OP’s 5 Pillars of Success. After graduating from 8th grade, the students attend a partnership school, boys matriculate into Verbum Dei High School and girls matriculate to St. Mary’s Academy. The goal is to have our scholars graduate from college well-rounded and career-ready.

Operation Progress is looking for a dynamic, high-energy candidate to fill the Academic Manager position. A successful candidate will be collaborative, confident and passionate executing about OP’s mission.

Position Overview:

The Academic Manager is responsible for overseeing the academic progress and support of all Operation Progress Scholars in 3rd - 5th grades. This includes building relationships with elementary school OP scholars and their families, acting as liaison between OP and the elementary school faculty, and overseeing all academic remediation and enrichment for OP scholars in 3rd - 5th grades. The Academic Manager will also assist the Academic Director with the new scholar recruitment and selection processes and take the lead in onboarding new 3rd and 4th grade scholars to the program.

This position reports directly to the Academic Director and Executive Director.


Academic Case Management

●     Case Manage scholars in 3rd - 5th grades with regards to their academics and behavior at each respective school

○     Work directly with students to build strong, supportive relationships with them and their families

○     Track and assess student academic data continuously and focus relentlessly on delivering outcomes

●     Academic remediation

○     Schedule remediation meetings with scholars, teachers, and parents

○     Notify mentors of any academic issues that may arise in regards to their mentee(s)

○     Input case notes into ETO

●     Behavioral remediation

○     Schedule remediation meetings with scholars, teachers, mentors and parents

○     Notify mentors of any behavioral issues that may arise regarding their mentee(s)

○     Input case notes into ETO

●     Liaison between OP and Partner Schools/Organizations

○     Regularly discuss student progress, behavior, achievements, and concerns with administrators, faculty and staff at partner schools/orgs.

○     Facilitate Parent/Scholar Meetings with other OP staff members as needed

●     Coordinate closely with Academic Director to keep track of student progress and outcomes and ensure consistent support during the transition from elementary school to middle school

●     Assist with planning and facilitation of academic support workshops for OP families and mentors

Tutoring Program and Pillar Programs

●     Oversee tutoring program for 3rd - 5th grades

○     Ensure program runs smoothly

○     Ensure tutors have the resources they need to be effective

○     Academic reinforcements (certificates, small celebratory events)

○     Track attendance

●     Facilitate transition year programs for new scholars (3rd and 4th grades) and scholars about to enter middle school (5th grades)

●     Facilitate Executive Functions curriculum and support for OP Scholars in 3rd - 5th grades


●     Assist with new scholar recruitment strategy throughout the year

●     Assist with community recruitment sessions

●     Assist with weekly recruitment sessions with community partners during January - February

●     Assist with management of applications

○     Organize and track all applications

○     Schedule, coordinate and assist in the interviews

○     Create student bios and any additional documents necessary for the board selection process

●     Oversee onboarding process for new scholars and families


●     Programs

○     Chaperones field trips, one off events

●     Summer programming

○     Coordinate schedule of events for each cohort

○     Plan and execute summer events/programs

●     Events

○     Assist in the planning of the Annual Holiday Party

○     Assist in the planning of the End of Year celebration

○     Parent Guild – assist with meetings when necessary


Professional Development

●     Participate in weekly staff meetings with Executive Director and staff and report on all matters relating to program and students to ensure effective and efficient program delivery

●     Coordinate with program staff to ensure efficient and effectiveness of delivery of services

●     Attend Professional Development workshops/programs

●     Current and New Projects assigned by Academic Director, Executive Director, and Operations Manager




The Academic Manager must be culturally sensitive and understanding of the community OP serves. The candidate must be passionate and dedicated to executing OP's mission and vision with the highest integrity. 


·     Candidate must have at minimum 4-year college degree; Master’s degree in education preferred

·     Candidate should have 2-5 years experience in teaching/classroom

·     Ability to present in front of large groups of students, parents, potential students, and community

·     History of working with students in low-income schools and communities

·     Familiarity with college access programs, college admissions

·     Ability to work in a fast-paced environment

·     Exceptional organizational skills

·     Strong interpersonal skills

·     Excellent communication skills, both written and oral

·     Team-oriented work environment with high level of transparency, collaboration and communication

·     Goal-oriented and can work independently

·     Proficiency in Microsoft Office programs (e.g. Word, Excel, PowerPoint)

·     Experience with databases; experience with Efforts to Outcomes preferred 

·     Fluency in Spanish

·     Must have valid California driver’s license and clean driving record



OP offers Health and Dental benefits

Level of Language Proficiency

English and fluent in Spanish

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please submit your resume including references and a thoughtfully written cover letter to: Theresa Gartland, Executive Director,