PROGRAM ASSISTANT (CURATORIAL & EDUCATION DEPARTMENTS)
- Job posted by Cooper Hewitt, Smithsonian Design Museum
Cooper Hewitt, Smithsonian Design Museum
2 East 91 Street
Cooper Hewitt, Smithsonian Design Museum, located in New York City, is the only museum in the nation dedicated exclusively to historic and contemporary design. Its collection is international in scope and encompasses 210,000 objects representing 30 centuries of design, from China’s Han Dynasty to the present. The museum presents compelling perspectives on the impact of design on daily life through active educational programs, exhibitions, and publications.
The purpose of this position is to serve as the Program Assistant for both Curatorial and Education Departments including special projects in curatorial and education. Basic knowledge of museum and education practices is required.
· Serves as the program assistant to both the Curatorial Director & Education Director in performing a wide range of complex administrative duties such as managing two ever changing calendars in order to independently schedule meetings, lunches and other programmatic events where coordination is required.
· Manages all the logistics associated with travel for both the Curatorial & Education Directors that include hotel/plane/train/transportation reservations and expense reports, plus other duties associated with travel.
· Handles a wide range of visitors, phone calls and emails on behalf of the Curatorial & Education Directors and responds to administrative matters within the established time frames.
· Remains updated on all museum exhibitions and education programming in order to perform a wide range of museum program assistant functions.
· Independently schedules and records minutes at Committee Meetings for both Curatorial and Education.
· Updates, edits and finalizes Curatorial & Education PowerPoint presentations for the two Directors and other staff members.
· Maintains an up to date and highly organized filing system for Curatorial & Education Directors.
· Works collaboratively and closely with the Curatorial & Education Directors on a wide range of confidential assignments and reports.
· Provides administrative support to the Curatorial Director to access The Museum System (TMS).
· Participates and attends appropriate meetings regarding exhibitions and education programs.
· Responds to outside inquiries for information regarding the museum collection, basic curatorial information and educational opportunities through written correspondence, electronically, and by telephone.
· Supports the education team during on-site and off-site programs.
· Serves as the program assistant in coordinating the docent program with members of the education team. This includes coordinating training, recruitment of new docents, regular communication and scheduling.
Knowledge and experience with curatorial and education programs, exhibitions, events and workshops in order to serve as the primary program assistant for the Departments.
Familiarity with museum practices in the related fields of education and public programs, exhibitions, conservation, collections management.
Experience scheduling and managing travel logistics for domestic and international travel.
Proficiency using Microsoft Office and Outlook to maintain complex and update to date appointments, and Excel for spreadsheets.
Experience with The Museum System (TMS) or equivalent collection database in order to assist with basic research projects assigned by Curatorial Director.
Experience researching and providing written communication on the museum collection and other assignments.
Ability to organize work, establish priorities and meet deadlines in a timely fashion.
Ability to plan, coordinate, and complete projects independently, with a high degree of initiative, efficiency and accuracy.
Ability to interact with diverse people, including trustees, with tact and diplomacy.
Ability to effectively communicate verbally with internal and external constituents.
Ability to multi-task and complete projects with overlapping deadlines.
Salary - $47,374 to $50,532 (based on experience)
TIAA-CREF (Defined Contributions – 12 percent)
Free Life Insurance
Voluntary Accidental Death & Dismemberment Insurance
Long Term Disability
Health Insurance (Blue Cross Blue Shield)
Dental (Delta Dental)
Vision (Vision Services)
Flexible Spending Accounts
Free Transit/Commuter Benefits (up to $3,180 commuter costs paid per year)
Annual Leave (13 days) increasing after 3 years (20 days)
Sick Leave (13 days)
Federal Holidays (10 days)
Family Friendly Leave Family Friendly Workplace
Historic Carnegie mansion and landmark offices
Arthur Ross Terrace and Garden
92Y Fitness Center
Free Entrance to Museums and Galleries
Employee Assistance Program
Tarallucci e Vino (Museum Cafe) Discount
Museum Shop Discount
General Employee Discounts
Minimum Education Required
How To Apply
Please submit cover letter and resume (addressing qualification requirements) to CHcuredu@si.edu