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Program Assistant

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Jacksonville Children's Chorus | Jacksonville, FL
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Jacksonville Children's Chorus


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Published 14 days ago

August 1, 2020

Reports to: Program Manager

Hours: Part-time (20 hours), flexible but must accommodate some Saturday mornings, late afternoon and evening rehearsals & performance schedule

Health Benefits: None

Direct Reports: Volunteers

BACKGROUND: The mission of the Jacksonville Children's Chorus is to provide a high- quality choral music education for children of diverse backgrounds, fostering teamwork, self-discipline, accomplishment, and pride while filling an important cultural need in the community and sharing the beauty of the choral art form through artistically excellent performances.

POSITION SUMMARY: Major responsibilities include supporting the logistical and operational aspects of the choirs, including preparation of rehearsals and performances, special events, and developing and nurturing relationships with Jacksonville Children's Chorus children and families. This position will work closely with the Program Manager to ensure expectations of high-level performance standards are met. This position will act to foster efficiencies of communications, logistical support, better dialogue, feedback, and overall outstanding customer and public relations with parents/caregivers. This position will work closely with the Program Manager to report, monitor, and evaluate progress against targeted operational goals and objectives. This position will work closely and in tandem with other key members of the administrative staff (Business Manager and Development Officer; Recruitment and Marketing Coordinator) for the purposes of aligning artistic and operational goals with overall annual administrative goals and objectives.

RESPONSIBILITIES:

 Support logistical planning and implementation of level programs: classes, festivals, workshops, rehearsals, performances, recruiting, auditions, outreach activities, etc.

 Report, monitor, and evaluate progress against targeted operational goals including but not limited to enrollment goals, tuition goals, and operational budgetary expenses: provide valuable feedback and adhere to artistic and operational objectives.

 Order, catalogue, distribute, collect, and file borrowed and owned music. Maintain Charms database and upload music to SoundCloud.

 Assist with filling and emptying folders at various times throughout the year.

 Assist, as needed, at rehearsal locations with check-in/out, communications distributions, and serve as liaison to volunteers.

 Serve on special events planning committees to organize receptions, invitations, publicity, group sales, and other program needs.

 Coordinate scheduling of evaluations and auditions.

 Assist with operations by making calls and answering telephones.

 Assist with tour planning and drive the JCC bus to performance opportunities as needed.

 Oversee the inventory of choral attire for the chorus, maintenance and coordination of uniforms for concerts, and assist with choral attire check out, exchange, and return.

 Develop strong relationships with JCC children and families, nurture the development of each child, and provide appropriate support for children and families.

 Communicate the Jacksonville Children's Chorus culture through role modeling and instruction, supervision and discipline of children participating in chorus programs.

 Partner with and support the teachers and conductors who are working with the children.

 Prepare monthly reports and other work products as assigned by the PM.

 Assume administrative responsibilities as assigned by the PM.

QUALIFICATIONS:

 Bachelor of Arts Degree in Music or related field.

 Minimum 2-4 years direct experience in youth development, previous performing arts management experience preferred.

 Knowledge of child development, group leadership, planning, and scheduling required.

 Ability to work with children and families from a variety of backgrounds required.

 Strong interpersonal and communication skills, administrative, and computer skills required; strong background and knowledge of Microsoft Office (Word, Publisher, Excel).

 Ability to work as a member of a team, as well as lead teams of children, volunteers, and peers as required.

 A passion for music and singing and knowledge of arts management.

 The right candidate will be a capable, independent worker with strong entrepreneurial spirit, and the ability to work in a fast-paced, changing environment.

 Some travel required.

 Ability to lift up to 50 pounds, move equipment, and do physical set up for rehearsals and events.

 Valid driver's license required. CDL preferred.


Reports to: Program Manager

Hours: Part-time (20 hours), flexible but must accommodate some Saturday mornings, late afternoon and evening rehearsals & performance schedule

Health Benefits: None

Direct Reports: Volunteers

BACKGROUND…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • 4-Year Degree Required

Benefits

Office Holidays (unpaid): 11 including New Year’s Day; Martin Luther King’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day after Thanksgiving Day; Christmas Day; and one floating holiday of personal significance (ex: Good Friday, Rosh Hashanah)

Personal Vacation (unpaid): two weeks per year (ten days total)

Spring/Winter Break Vacation Days (unpaid): five days total; split as directed by President

Office Holidays (unpaid): 11 including New Year’s Day; Martin Luther King’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day after…

Location

10131 Atlantic Boulevard, Jacksonville, FL 32225

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