Administrative Assistant (Los Angeles Office)

Job Type

Full Time

Salary

Details: Commensurate with Experience

Published

06/13/2018

Start Date

06/22/2018

Application Deadline

06/13/2018

Address

3701 Wilshire Boulevard
Suite 750
Los Angeles
California
90010
United States

Description

About NHeLP

The National Health Law Program protects and advances the health rights of low income individuals and people with disabilities. NHeLP advocates, educates, and litigates at the federal and state levels. Our offices (in Los Angles, Washington, DC , and North Carolina) manage a broad array of national, state, and local advocacy efforts, ranging from complex analyses of federal and state laws, individual and class action litigation, and continuing legal education. We also consult on legal and litigation issues with other law offices, health organizations, and clients; and we frame legal theories to address the problems and needs of low-income people.


Position

NHeLP seeks an experienced, motivated, and well-organized Administrative Assistant in its Los Angeles, CA office. The Administrative Assistant will provide direct administrative support for multiple attorneys, including word-processing, managing phone calls, scheduling, and other general administrative support.


Responsibilities


Administrative Support


• Organizing and scheduling meetings internally and with external partners, including collecting RSVPs, sending out reminders, preparing agendas and meeting materials, and other follow-up


• Handling scheduling for staff


• Booking/arranging travel, and preparing travel reimbursement requests


• Conducting Web-based research


• Creating and maintaining electronic filing system


• Creating presentation materials (e.g., charts, graphs, PowerPoint slides)


• Administering webinars and helping with the logistics pre and post webinar.


Secretarial Support


• Filing, copying, scanning, faxing, managing mail and deliveries


• Handling correspondence, including preparing and formatting letters as well as other documents


• Returning calls, and providing basic information/referrals to callers


• Researching and ordering office supplies


Legal


• Preparing briefs and other documents for filing


• Electronic filing of pleadings


• Managing legal filing and maintaining case files


Other


• Preparing and collating training materials


• Ability to create filing and tracking systems for regulations and legislation


• Assisting with basic computer software and hardware issues.


Qualifications


• Minimum 4 years of experience in general office operations and administration required


• Excellent organizational and communications skills and attention to detail


• Ability to keep track of several tasks simultaneously


• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)


• Experience with web-based applications and internet proficiency required


• Use and troubleshoot office equipment


Salary

Commensurate with experience; generous benefits

NHeLP is committed to a diverse staff. Women, people of color, people with disabilities, and LGBTQ persons are encouraged to apply.


How to Apply

Qualified applicants should email a cover letter, resume, and a list of references, with subject "CA Administrative Assistant" to romon@healthlaw.org.


Email applications are preferred.

Applicants may also submit materials to:

Romon Thomas-Brown

3701 Wilshire Blvd., Suite 750

Los Angeles, CA 90010


No phone calls please. For more information about NHeLP, please see our website, www.healthlaw.org

Benefits

Generous Benefits

Professional Level

Professional

Minimum Education Required

Other

How To Apply

nhelp@healthlaw.org
http://www.healthlaw.org

How to Apply

Qualified applicants should email a cover letter, resume, and a list of references, with subject "CA Administrative Assistant" to romon@healthlaw.org. Please let us know how you found out about our job announcement in the cover letter.


Email applications are preferred.

Applicants may also submit materials to:

Romon Thomas-Brown

3701 Wilshire Blvd., Suite 750

Los Angeles, CA 90010


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