Administrative Assistant (Legal)

Job Type

Full Time

Published

06/11/2018

Address

1145 17th Street, NW
Washington
DC
20036
United States

Description

Responsibilities 

  • Handle mailing, fax, courier, copying, scanning, sorting and similar administrative tasks. Distribute mail. Handle maintenance requests. Set up video conferences, coordinating with the IT dept when necessary. Order supplies. Maintain and organize files. (25%)
  • Obtain Apostilles and other administrative documentation as requested. Support attorneys with scheduling meetings and conference calls, making travel arrangements, and preparing business expense reports. Support the General Counsel’s office if the executive assistant is out. Other support activities as reasonably requested. (15%)
  • Interface with people throughout the organization to gather, compile and organize information for various projects. Act as point of contact who forwards executed agreements and other documentation to Records Library. Act as back up for ingestion of records and retrieval thereof from Records Library. (25%)
  • Assist with legal research for rights clearance tasks, including database search for relevant records, and retrieval and return of legal binders from NGP. Provide assistance with payment questions when a Society group does not have a project coordinator to facilitate payments.  (15%)
  • Prepare drafts of simple contracts using approved contract forms. (20%)


Minimum Education Required 

AA degree preferred or equivalent experience. 


Minimum Years and Type of Experience 

2+ years of work doing administrative support in a law office, legal department, or other business supporting at least 2 people.


Knowledge and Skills Required 

Advanced skills in Microsoft Word, Excel, PowerPoint, Google Docs and database applications. Knowledge of legal terminology and formats, strong typing and administrative skills preferred.   Excellent oral and written communication and organization skills a must. Telephone presence and the ability to work well with others. Qualified notary public a plus.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

For more information and to apply, please visit our career page

https://www.nationalgeographic.org/careers


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