Fiscal Grants Manager, Academic Leadership and Change

Job Type

Full Time




1307 New York Ave NW
Suite 500
United States


Fiscal Grants Manager, Frontier Set, Academic Leadership and Change

The American Association of State Colleges and Universities (AASCU), a Washington, D.C.-based higher education organization, is seeking a Fiscal Grants Manager, Frontier Set Grant, in Academic Leadership and Change. 


Support the organization’s mission, vision and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, accountability, ownership, and adherence to policies and procedures.


The Academic Leadership and Change (ALC) Division provides academic leadership for AASCU member institutions on a variety of programmatic issues. As part of this work, ALC creates a variety of externally-funded initiatives and programs to support AASCU institutions in the creation of cohesive and integrated programs for students. 

In collaboration with other members of the ALC Division, incumbent shares responsibility for ALC grant/contract management, specifically the student success grant initiatives. Incumbent reports to the Senior Director of Student Success in the Academic Leadership and Change division. The role will focus on grant compliance, reporting, invoicing and monitoring grant deliverables, and controlling budgets to ensure that funds are spent appropriately. The individual hired for this role will have at least 5 years of experience managing grants in a university setting, possess excellent accounting skills, and will have a strong understanding and interest in higher education issues. 

Core functions will include:

• In collaboration with the Student Success Team Directors, develops, manages and implements grant initiatives.  

• In collaboration with AASCU Accounting Division, manages day-to-day fiscal operations and programmatic implementation of the student success projects.

o Manages pre-post award grants/contracts

o Manages deliverables and providing fiscal oversight 

 Student Success, and related grants/contract budget oversight  

 Student Success, and related grants/contract timeline of deliverables 

o Manages and submits routine grant reports

• In collaboration with the Director of Corporate Partners and the Program Directors on the Student Success Team, manages Corporate Partner contracts, deliverables, initiatives, and relationships. 

• In collaboration with the Program Directors on the Student Success Team, manages fiscal and reporting requirements and coordination of the grant projects. 

• In collaboration with the Program Directors on the Student Success Team, manages meeting and convening planning, operations, and reimbursements/honorariums. 

• Assumes other functions and responsibilities as deemed necessary and appropriate by the Senior Director of Student Success. 


The successful candidate will perform the following:

Funded Projects: Assists in the development, implementation, supervision of Student Success related initiatives. Provides oversight for fiscal grants/contracts.  

Budget and Accounting Management: Manages project budgets in coordination with AASCU’s Accounting Office. Develops and monitors budgets for funded projects. Provides regular budget oversight, ensures that spending is in conformance with project guidelines. Ensures that indirect costs are appropriately calculated, according to negotiated overhead rates and restrictions, Develops budgets for grant proposals in close collaboration with program staff, Cost-out activities by obtaining accurate estimates from program staff and vendors; manages RFQ processes when needed, Monitors and controls budgets to ensure that funds are spent according to project schedules and that staff are adhering to budget limits, Produces monthly variance reports for program staff, Creates general ledgers and invoices for each grant according to the disbursement schedule, Works with auditors to complete annual audits and resolve issues that may arise, Ensures that AASCU adheres to the highest ethical standards by maintaining accuracy, transparency, and accountability for all grants. 


Grant Compliance: Creates financial reports for grants using the appropriate templates for each foundation or funder. Completes Financial Reports at the end of each fiscal year, manages subawards to institutions, in collaboration with program staff, Stays abreast of new policies and regulations for federal funding agencies as well as guidelines from private funders.

Organization and Management: Ensures signed paperwork is in place for all new grants, communications procedures are in place, and staff allocations are submitted to payroll, Regularly updates grant reporting fields in AASCU’s CRM and ensures all interim and final reports are uploaded, Meets regularly with PIs and program staff, including initial budget brainstorming meetings, check-ins, and grant closeout meetings, Maintains an organized database of active grants and pending proposals, Works with Accounting Department to ensure that all grants invoices are recorded into the general ledger, Works with Accounts Payable to ensure that subawards and vendor payments are accurate, timely, and coded correctly, Manages the procurement process in collaboration with program staff, Prepares financial reports and presentations for program staff as needed

Meetings: Participates in the planning and execution of national meetings for ALC, particularly meetings related to Student Success and Academic Leadership and Change related meetings.  

Research: Conducts research related to the design and development of funded projects. Undertakes research that supports other potential national projects.  

Assessment: Designs program assessment strategies and conducts ongoing assessment of grant participants.  

Performs other duties as required.



• Bachelor’s degree; Master’s degree preferred 

• At least 5 years relevant experience, preferably managing grants in a university setting

• Demonstrated success in funded pre-award/post award program/fiscal management and implementation

• Experience in managing budgets/deliverables for externally-funded projects 

• Excellent verbal and written communication skills

• Strong attention to detail

• Strong problem-solving skills and ability to strategize financial and budgeting issues.

• Subject-matter expertise in higher education and deep understanding of university operations.

• Knowledge of federal and private grant reporting requirements and regulations.

• Ability to prioritize, work under pressure, meet deadlines, and produce quality results.

• High ethical standards for self and colleagues.

• Knowledge of and experience using Microsoft Office products 


• Prior experience managing a national higher education project

Please note: This position is funded by a grant which ends on March 31, 2021.

Therefore, unless other funding becomes available, this position ends on March 31, 2021.

Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply, submit a cover letter, resume and references to the following link: