Senior Grants Accountant

Job Type

Full Time


Minimum: $60,000
Maximum: $65,000




120 Wall Street
New York
New York
United States



AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the networks largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff of approximately 200 dedicated individuals, working from our national office in New York City as well as home offices across the county, who collaborate with our more than 4,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include: immersion based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educator, schools and businesses.

Position Summary:

The Senior Grants Accountant is a key member of the Grants and Budgeting team and reports to the Compliance & Budget Manager. The primary responsibilities include all aspects of grant accounting, RFP development, internal reporting (including monthly variance reporting), quarterly funder reports and invoicing, compliance monitoring (program and financial), external reporting (annual audit), and budget development

The Senior Grants Accountant primary duties include, but are not limited to:

Grant Accounting

  • Responsible for timely and accurate grant reporting.
  • Prepares, reconciles and submits quarterly financial reports and draw downs.
  • Prepare cost analysis for development of RFPs and ensure all transactions/activities can be tracked in the financial system consistently
  • Monitor grant expenses to ensure they are within approved budgets, posted to appropriate accounts and incurred within regulatory guidelines. Prepare timely corrected entries to transfer expenditures between funds, cost allocations and other schedules.
  • Conduct monthly/quarterly review with sponsored program staff and document variances and corrective action plans
  • Train staff/volunteers on proper coding of expenditures and ensure expenditures are coding consistently.
  • Monitor the time and effort reporting and compare it to what is being charged in the timekeeping system and make any correcting entries. Ensure sponsored programs charge their actual worked hours to the grants that they actually work.
  • Review and reconcile account receivables to ensure timely payments.
  • Reconcile and close grants on a timely basis; maintain complete and accurate grant files.
  • Track and support sponsored program payroll, include working with HR and sponsored program to maintain payroll distribution codes within the payroll systems. Prepare payroll allocation entries.


  • Maintain compliance with the grant awards, following OMB Uniform Guidance.
  • Implement and communicate information to program staff to maintain program compliance.
  • Lead or assist with the coordination of the A-133 audit, by preparing schedules and analyses of grant accounting transactions and processes.
  • Establish audit schedule and coordinate funder audit. Prepare plan for corrective action, as needed.

Other Tasks

  • Assist in improving processes for variance analysis, and training staff /volunteers on best practices and procedures.
  • Perform various ad-hoc analyses and prepare recommendations for management to implement procedures to improve AFSs operations
  • Other duties as assigned.


  • Bachelors degree in accounting/finance and a minimum of three years work experience in grants management.
  • Experience with federal grant administration and accounting.
  • Thorough understanding of OMB Uniform Guidance.

Skills Needed:

  • Excellent computer skills, including advanced Excel skills; experience with Great Plains a plus.
  • Ability to work independently and meet deadlines.
  • Detail oriented, excellent communication (oral and written) and analytical skills; highly accurate.

Work Conditions

The Senior Accountant typically works Monday Friday. During certain seasons or as determined by organizational needs, evening and weekend work may be required. Due to the nature of the position, some work may be done off-site with the permission of the Chief Financial Officer. Some travel may be necessary.


It is the policy of AFS-USA to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, prior record of arrest or conviction (except as permitted by law) predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.


Medical, Dental, HRA, FSA, Retirement Plan, Paid Holiday Days, Vacation Days, Floating Holidays, and more!

Professional Level


Minimum Education Required

4-year degree

How To Apply

Do you want to join the AFS-USA Team?! To apply, please click on the link. Please include your cover letter and resume in the application. No phone calls please.