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OPERATIONS ADMINISTRATOR

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Published 25 days ago

KEY RESPONSIBILITIES

The Operations Administrator is a full-time employee of The Trust for Governors Island (Trust). Reporting to the Vice President, Operations & Facilities, the Administrator works collaboratively across Trust departments managing the physical and logistical administration necessary for the daily operation of the Trust’s offices and support spaces. The Administrator leads internally facing operation functions, including office management, information technology support, supply procurement and records management.

Responsibilities include:

  • Prepare and administer all purchases and supply procurement in compliance with Trust policies, maintaining inventories of operations, office and technology supplies.
  • Advance vendor and supply MWBE goals in partnership with the Trust’s equity officer and other departments.
  • Monitor and participate in preparing budgets, handling vendor relationships and vendor contract negotiations.
  • Assist in new policy development, developing and implementing appropriate standards and protocols to accomplish the work, including the development of standard operating procedures and continually seeking process improvement opportunities.
  • Maintain office cleanliness in coordination with custodial and coordination with the Facilities team for repairs.
  • Maintain office equipment and manage office layout re-arrangements and furniture procurement.
  • Maintain cleanliness of common spaces and office supply storage areas.
  • Work with team to organize and maintain server structure and administrative files and records, coordinating organizational storage and space needs, interfacing with the legal team on application of Trust policy.
  • Act as direct point of contact with third-party IT consultant to strategize, purchase, support and maintain technology equipment and services.
  • Serve as project manager for special projects, which may include planning and coordinating multiple tasks, conducting research, compiling and synthesizing information, and preparing reports or presentations.
  • Provide direct administrative support and coordination to the Vice President, Operations & Facilities.
  • Prepare written reports, agendas, and meeting minutes, as required.
  • Conduct building-related orientations.
  • Serve as point person for resolution of staff questions and support services, ensuring timely resolution and project status updates to relevant staff.
  • Other projects and duties, as assigned.

QUALIFICATIONS

Education:

  • High school diploma is required, Bachelor’s degree is preferred.

Experience:

  • 3-5 years of work experience in an office environment with similar responsibilities.

Skills and Abilities:  

  • A highly organized systems thinker with the ability to tactically plan and execute intraoffice projects.
  • Excellent computer skills and administrative skills, including Microsoft Word, Advanced Excel, PowerPoint, Airtable and work order systems.
  • Ability to work with people at all levels with an open and engaging personality.
  • Excellent communication and project management skills, ability to comprehend and coordinate logistics across a range of subject matter, identifying issues and mitigating problems before they occur.
  • Ability to be flexible, make sound professional judgments, and manage multiple priorities simultaneously.
  • High level of personal accountability, self-organization, autonomy and discipline.
  • Ability to perform physical labor (lifting, bending, squatting, etc.).
  • Driver’s license preferred.

TO APPLY

Please send a cover letter and resume as a single PDF document to jobs@govisland.org with “Operations Administrator” in the subject line. No phone calls please.

The Trust for Governors Island does not discriminate on the basis of age, color, disability, genetic information, marital status, membership in an employee organization, military service, national origin, parental status, political affiliation, race, religion, sex (including gender identity), sexual orientation, sexual and other reproductive health decisions, or other non-merit factor.  

ABOUT THE TRUST FOR GOVERNORS ISLAND

The Trust for Governors Island (The Trust) is a nonprofit corporation created by the City of New York. It is responsible for the redevelopment and operation of 150 acres of Governors Island. The Trust's mission is to transform Governors Island into a vibrant resource for New York City, making this Island at the center of New York Harbor a destination with extraordinary public open space, as well as educational, not-for-profit and commercial facilities. For more information, visit www.govisland.org.

KEY RESPONSIBILITIES

The Operations Administrator is a full-time employee of The Trust for Governors Island (Trust). Reporting to the Vice President, Operations & Facilities, the Administrator works collaboratively across Trust…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    High School Diploma Required
  • Professional Level
    Professional

Location

On-site
New York, NY

How to Apply

Please send a cover letter and resume as a single PDF document to jobs@govisland.org with “Operations Administrator” in the subject line. No phone calls please. 

Please send a cover letter and resume as a single PDF document to jobs@govisland.org with “Operations Administrator” in the subject line. No phone calls please. 

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