Search

Job

Executive Assistant

Posted by
Thrive Chicago
|
Chicago, IL
New
|
Published 22 days ago

The Executive Assistant provides full administrative support to the President, and scheduling support to the Vice President of Strategy & Program, and the Vice President of Finance & Operations & (VPs). The EA must be able to manage multiple tasks for various partners, work with staff across the organization and be very flexible.

Responsibilities:

Manages and maintains the complex calendars and scheduling needs for the President and VPs.  

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Coordinates schedule, books flights/hotels, and handles logistical arrangements for the President and VPs. Compiles documents for travel-related meetings.
  • Prepares the expense reports of the President and VPs.
  • Assists with and writes correspondence, as well as prepares other documents for board members, donors and colleagues of the President and VPs, editing and proofreading as necessary.
  • Maintains confidentiality and discretion in all matters.
  • Keeps donor database updated with actions of the President and VPs.
  • Provides research for the President and VPs as necessary.
  • Provides administrative support and handles all board meeting logistics.
  • Supports the President and Chief of Staff in managing Board matters, including the board of director’s records, board books, staff reports and notetaking at each full board and individual committee meeting.
  • Manages the upkeep of certain organizational documents such as Board meeting minutes and Board books, the organizational chart and calendar.
  • Other tasks as assigned.

Required Qualifications:

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks.
  • Previous work experience, satisfaction, and success with working in an administrative or executive support role.
  • Strong writing, proofreading and editing skills. Ability to adjust tone and style to appropriately address a variety of audiences.
  • Excellent written and verbal communication.
  • Detail oriented, outstanding project and time management skills.
  • Able to work as a part of a team, as well as independently.

Preferred Qualifications:

  • Bachelor’s degree
  • Three to five years of experience supporting senior level executives in a non-profit organization.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Excellent problem solver.
  • Commitment and understanding of Thrive Chicago’s mission.
  • Experience utilizing CRM systems, such a SalesForce, Little Green Light, etc.

The Executive Assistant provides full administrative support to the President, and scheduling support to the Vice President of Strategy & Program, and the Vice President of Finance & Operations & (VPs). The EA must be able to…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    April 30, 2021
  • Application Deadline
    April 23, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Professional

Salary

$50,000 - $60,000Salary will be commensurate with experience.

Benefits

Exceptional benefit package: including health, dental and vision insurance, 403b retirement plan, and flexible spending plans for health, childcare, transit, and transportation.

Exceptional benefit package: including health, dental and vision insurance, 403b retirement plan, and flexible spending plans for health, childcare, transit, and transportation.

Location

Temporarily Remote
Work must be performed in or near Chicago, IL
Associated Location
211 West Wacker Drive, Chicago, IL 60606

Apply to This Job

Instructions:

Please submit your current resume and letter of interest electronically to Yvonne Judice at yjudice@thrivechi.org

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.