Senior Office Assistant

Job Type

Full Time




New York
New York
United States


This position reports to the Assistant Director of Employer Relations and serves as the central reception and communication point person for the office providing administrative support. This is a highly visible position requiring interaction (in person, on the phone, or via e-mail) with a wide range of University personnel, employers, vendors, students and alumni.


Administrative Support

  • Coordinate and oversee the reception area and assist visitors to the appropriate person in Career Services; answer phones, handle general inquiries, route calls, take messages, and manage voicemail system/appointment calendars for the office.
  • Check office general email box and respond or route as appropriate.
  • Schedule and coordinate the use of rooms at locations throughout the campus for events.
  • Assist students, staff and employers with any issues they may have navigating the database, setting up or attending events
  • Maintain an orderly and sufficient inventory of supplies for career services staff
  • Help coordinate special events such as career fairs, panels, staff workshops, information sessions, and other events hosted by the office including AV/IT requests and catering.
  • Act as initial point of contact for employers, guide through online registration process; manage and respond to emails concerning employer engagement events
  • Develop and update web sites related to large scale career events
  • Update and maintain employer database and job postings
  • Assist with administrative projects including mailings, filing and research.
  • Handle incoming and outgoing messenger packages, FedEx’s, and other deliveries.
  • Assist with general on-campus or local errands.
  • Make minor budgetary decisions with regard to departmental purchases.
  • Maintain a department calendar for each semester (fall, spring, summer) indicating important events and deadline dates.
  • Schedule appointments, meetings, travel and provide additional assistance to the Director as required.
  • Attend events and monitor student check-in

Technological Support

  • With some oversight, review prescreen internship and job postings on a daily basis to ensure students have timely access to apply to positions
  • Collaborate with other staff members on website maintenance and social media

Student Workers

  • Hire and train student workers; delegate tasks and monitor student workers’ work progress
  • Oversee time sheet collection and submission for student worker staff

Minimum Qualifications:

  • Minimum 2 years’ related experience.
  • Ability to work independently but knowing when to ask for guidance.
  • Proficient in Microsoft Word, Excel, PowerPoint
  • Proficient in Social Media (i.e. LinkedIn, Twitter, Facebook, HootSuite)
  • Experience in customer service and ability to work in a culturally diverse environment.

Preferred Qualifications:

  • BA preferred

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

In addition to a dynamic and progressive work environment, The New School offers a competitive benefits package, including medical and dental insurance, retirement plans, flexible spending accounts and a tuition waiver. We encourage a healthy work/life balance and offer employee assistance services, health and well-being programs and over four weeks of vacation time per year.

Apply with us and discover the rewards and opportunities in working for a world-class, urban university.

Interested candidates must apply online at: