Executive Assistant, Anglican Relations

Job Type

Full Time

Salary

Minimum: $66,000
Maximum: $77,000

Published

05/30/2018

Address

120 Broadway
New York
New York
10271
United States

Description

POSITION SUMMARY

Provide administrative assistance to the Priest and Director of Anglican & Global Relations and the department. Particular focus of this position is managing the schedules and providing logistical support for travel and appointments of the Director.


ESSENTIAL DUTIES AND RESPONSIBILITIES


Primary Responsibilities

  • Manage and maintain daily schedules of Director’s; prioritize calendar demands; coordinate with the Executive Assistant to the Rector and Senior Ministry Team. 
  • Answer phone, screen calls for the Director and provide similar support for visiting lay leaders or other guests, as requested.
  • Make travel arrangements for the Director, including initial planning, logistics oversight, and troubleshooting before and during travel.  
  • Coordinate with other Executive Assistants across Trinity to schedule Vestry, Congregational Council and other meetings and related mailings, and handle logistics and hospitality for meetings.
  • Handle highly confidential and time-sensitive communications to the Director and respond or redirect as appropriate, as requested.  
  • Work with colleagues within the department and throughout Trinity to ensure smooth workflow in and out of the offices of each of the Senior Ministry Team. 
  • Coordinate activities and assignments with colleagues in the department, to provide continuity in administrative support.
  • Perform other duties as assigned.


Additional Responsibilities:

  • Flexible; available for evenings and weekends, as periodically requested
  • Ready contact via mobile device
  • Attendance at periodic staff and congregational retreats; evening meetings; some weekends


Required Skills and Knowledge:

  • Extreme confidentiality on all matters passing through this office
  • Able to anticipate needs of executives and adapt to shifting priorities
  • Excellent verbal, written and interpersonal communication skills 
  • PC and Mac proficient: MS Office applications, relational databases and constituent relationship management (CRM) software 
  • Able to respond carefully and handle sensitive pastoral information and confidential business with discretion and professionalism 
  • Detail oriented work; excellent electronic and paper file management skills.


Required and Preferred Education, Experience, and Credentials:

  • College degree required
  • Five plus years’ experience in confidential executive support and interaction with high level associates  
  • Budget management and financial management software (e.g., Yardi) a plus
  • Experience working with diverse groups of people
  • Background/interest in religion, theology and/or philosophy (Episcopalian/Anglican) is a plus


Benefits

Trinity Church Wall Street offers competitive wages, and eligible team members receive a rich collection of benefits, programs, and perks including:

  • Excellent group health coverage with Trinity-paid premiums
  • Life insurance and Trinity-paid short- and long-term disability coverage
  • A retirement savings plan with institution match after 3 months of employment
  • Paid vacation, personal, and sick time
  • Paid holidays
  • Employee events, wellness programs, professional development, and training opportunities
  • Undergraduate tuition assistance
  • Summer flex schedule (in some departments)
  • Employee discounts and NYC attraction passes


Professional Level

None specified

Minimum Education Required

No requirement


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