Center for Family Life- Administrative Assistant @ Life Lines

Job Type

Full Time

Salary

Details: Competitive

Published

08/01/2018

Address

Sunset Park
New York
United States

Description

Description

 External posting list as: Office Manager

 

Office Manager

 

Qualifications:

I.  SPECIFIC RESPONSIBILITIES

  • Manage and maintain three online databases for separate funding sources with enrollment and attendance data for afterschool participants
  • Responsibilities include, but are not limited to, overseeing daily sign-in, maintaining attendance rosters and keeping accurate daily counts, as well as tracking activities, answering phone, maintaining online attendance databases and running regular data reports to check for accuracy
  • Responsible for employee time management data base and timesheets.
  • Oversee personnel files for team of 25 staff to comply with agency & city regulations
  • Assist director with daily administrative tasks.

 

Qualifications

 II.  QUALIFICATIONS

Bachelor’s Degree or 3 years relevant experience

Highly organized, detail oriented and dependable

Must have expertise in Microsoft Word and Excel program

Demonstrate accurate data entry skills

Strong written and verbal communication skills

Able to communicate well with teenagers, parents and outside agency staff

Must be fluent in conversational Spanish, ability to read and write in Spanish preferred

Bilingual Chinese/English or Spanish/English a plus

 

III.  RELATIONSHIP WITH OTHERS

  • Must be a team player.
  • Must have sensitivity to cultural differences present among staff and clients within our organization.
  • Must possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with colleagues, persons served and their families.
  • Must have the ability to set limits and maintain professional boundaries with participants, parents and colleagues.

 

Job

: PROGRAM AIDES 

Primary Location

: New York-Brooklyn-Sunset Park 


 

Schedule

: Full-time

Benefits

Competitive

Professional Level

None specified

Minimum Education Required

4-year degree


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