Full Time Contract
Organization of American States
1889 F Street, N.W., 6th Floor
The Trust seeks a full-time Project Officer to support organizational growth and project implementation in the areas of Skills for Tomorrow, Sustainable Innovation and Data intelligence. This is an entry-level position that involves day-to-day technical and logistical project assistance. The ideal candidate must be able to work in a multicultural, fast-paced environment and demonstrate strong organizational, analytical, writing and communication skills. Fluency in English and Spanish is required, Portuguese desirable.
Project Officers work closely with Project Managers and Program Administrative and Financial Assistants to ensure high-quality implementation, compliance with donors and streamline processes. Main responsibilities include:
Technical and Programmatic Support:
a. Support Project Managers in the implementation of project activities, chronograms, reporting methodologies and working documents (PowerPoint Presentations, one-pagers, program promotion materials, etc.)
b. Carry out research, data collection, and mapping of local partners and sub-grantees to elaborate concept papers, grant proposals, mission binders, etc.
c. Support evaluation committees in the selection process of local partners, consultants, etc.
d. Collect and analyze statistical data, metrics, success stories, best practices and lessons learned to draft donor reports on a quarterly basis
e. Draft donors reports in both English and Spanish
f. Support Project Managers in all activities related to monitoring, evaluation required by donors in coordination with the Monitoring, Evaluation, and Learning Officer.
g. Review, research, and update program content for the Trust’s website, serving as a liaison with the communication staff to process edits and updates
Organizational and Administrative Support:
a. Serve as a liaison to OAS National Offices, Field Coordinators, Program Contractors and Consultants
b. Maintain database and files containing relevant grant documents, recommendations and lessons learned, donor approvals, legal agreements, among others
c. Perform document management tasks such as filing, scanning, record keeping, mailing, etc.
d. Provide logistical and technical support to organize program-related and non-program-related events – agendas, briefs, minute-to-minute documents, invitations, follow-up calls, talking points, donor compliance, etc.
Level of Language Proficiency
a. Bachelors Degree (BA) in International Relations, Political Science, Economics, Business Administration, International Development or related fields
b. Two years of experience in research, program/project assistance, grant management, administrative processes and project backstopping
c. Strong knowledge and interest in Latin America and the Caribbean, as well crosscutting themes of social impact, human development, digital literacy, open government and democracy.
d. Bilingual in Spanish and English, as well as strong verbal and written communication skills. Portuguese is as plus.
e. Strong sense of self-motivation; able to work independently and meet deadlines, without hesitating to ask questions or to seek guidance when necessary
f. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with web-based/virtual technologies (e.g. Skype, WebEx, Dropbox). Experience with data analytics software is a plus.
g. Ability to travel, internationally and domestically
Minimum Education Required
How To Apply
TO APPLY, SEND COVER LETTER, RESUME, AND 3 PROFESSIONAL REFERENCES
· Email: firstname.lastname@example.org
· Subject: TRUST - PROJECT OFFICER - “Candidate’s Name”
· Files: Both Cover letter and Resume files must be labeled “PROJECT OFFICER – “Candidate’s Name”
· Deadline for submission: March 18, 2018
All qualified applicants will receive consideration without regard to race, color, ethnicity, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education.