Accounting & HR Administrator

Job Type

Full Time




111 Myrtle St, Suite 101
United States


Girls Leadership is a small, but fast-growing nonprofit organization. Reporting to the COO, the Accounting & HR Administrator will also work closely with the outside Accounting firm. It is a position that requires exceptional attention to detail; good judgment; efficiency of data input; excellent prioritization, organizational, and communication skills.


  • Performs administrative accounting duties including maintenance of accounting records in QuickBooks;
  • Accounts Receivable tasks, including creating new invoices and statements, sending them to customers, prepare deposits, record both donations and earned revenue;
  • Accounts Payable tasks, including preparing and sending payments with and entering American Express and debit card transactions, reviews check requests, verifying transaction information, obtaining authorization of payments. Follow up on missing documentation and/or authorizations as necessary;
  • Payroll tasks, prepare and enter into online software, record payroll transactions, track time off, and send out link to paystubs. Set up new hires, and process terminations. Process and account for deductions for all employee benefits and retirement plan contributions;
  • Prepares sales tax returns;
  • Conduct Revenue Reconciliation and Donation Reconciliation monthly;
  • Prepare Cash Flow forecasts monthly;
  • Monitors employee eligibility for benefits plans. Reviews benefits with employees and processes enrollment, cancellation or changes. Serves as liaison with benefits vendors. Organizes and manages annual open enrollment communications and election process. Maintains and distributes list of new and cancelled employees under each benefit plan. Verifies benefit billing accuracy and processes for payment;
  • Manage new hire process including paperwork, new staff orientation, fingerprinting, insurance, website profiles, etc.
  • Serve as administrator for passwords and Google accounts;
  • Maintain the Employee Handbook with annual review and input from staff, Board, and HR professionals;
  • Ensure all files are organized and maintain the confidentiality of personnel files;
  • Stay current with HR laws to ensure HR compliance and best practices;
  • Other administrative duties as assigned.


  • A bachelor degree is required, preferably in accounting or finance;
  • Two to three years of work experience specifically in accounting and HR;
  • Excellent written and verbal communication skills;
  • Fluent in Quickbooks, MS Word, Excel and Mac-friendly; bonus points for Salesforce;
  • Detail-oriented, with a high degree of organization and resourcefulness;
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment;
  • Passionate about girl-empowerment and leadership.

Organization Overview:

For over 15 years, Girls Leadership has awakened thousands of girls to a life of authentic leadership. Girls Leadership teaches girls the skills to exercise the power of their voice.

We teach in-person programs across the US, and produce free educational content and conduct original research, such as our upcoming project, “Closing the Gap: Understanding How Girls of Color Become Leaders.” Since 2001, our internationally-recognized residential summer program has facilitated an unique and powerful experience for girls to connect, build empathy, broaden their awareness around gender and societal expectations, and express their authentic selves, both through voice and through various forms of creative expression. Our other in-person programs teach girls, educators, and parents the core practices of emotional intelligence, healthy relationships, and assertive self-expression. Taught by professional, salaried instructors, all Girls Leadership programs use interactive lessons and educational theatre-based techniques to help girls connect with their emotions and practice the tools for building healthy, authentic relationships. The courses are age-appropriate and progressive, following girls’ developmental needs from grade school through high school. We are in the process of expanding our programs to serve more girls of color and girls from low-income communities.

We ask people to join our team who are skilled, experienced professionals in their field, but this is only part of what will make you successful as a Girls Leadership team member. We also seek team members who are authentic, seek to contribute to an equitable and inclusive community and build strong relationships with fellow team members, Girls Leadership clients and partners.


This is a full-time exempt position. The starting salary for this position is $55,000 – $60,000. Benefits include health insurance (99% coverage for employee), optional dental/vision, unlimited paid time off, separate sick time, 11 holidays per year and a 401(k) plan available after 1 year of service.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Girls Leadership encourages individuals of all racial, ethnic and socioeconomic backgrounds to apply for this position. Girls Leadership is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other basis prohibited by applicable law.

To apply, please send a resume and cover letter in Word or pdf format to The subject line of the email should include your full name and “Accounting & HR Administrator.”

Applications will be reviewed and processed in the order received through March 31, 2018, or until the position is secured. To learn more about Girls Leadership, please visit