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Administrator

Posted by

Center for Community-Based Enterprise


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|
Published 15 days ago

March 15, 2021
Hourly - $14.00 - $19.00 commensurate with experience

Role Overview

The Administrator at C2BE plays a vital role in ensuring our internal operations run smoothly. They are highly organized, detail-oriented, and a creative problem solver. Ideal candidates are passionate about organizing systems and people, find joy in collaboration, and are comfortable handling and maintaining sensitive information.


If you are a self-starting systems thinker who is excited to help usher a new era of Worker-Ownership in Detroit - this role might be for you!


Role Responsibilities:

Organization, maintenance, and indexing of resources

●     Maintain C2BE’s GSuite filing system

○     Daily maintenance can include archiving, training, and basic technical troubleshooting.

●     Organize, store, edit, and transmit organizational records (physical and digital)

●     Analyze and prepare program and board reports as needed

●     Recommend new approaches and improvements for better archival infrastructure.

External and Internal Communication Management

●     Manage C2BE’s virtual ‘Front Desk’

○     Direct mail, phone, web/social media-based inquiries to the appropriate C2BE staff member

○     Review potential client inquiries for best fit

●     Support dissemination of external communication messaging

○     Includes newsletters, blogs, and social media posts via Mailchimp, Eventbrite, Facebook, Twitter

●     Manage contacts in our CRM software, Insightly

Office Management and Leadership Support

●     Oversee maintenance of C2BE physical office space

○     Includes liaising with building management, monitoring and replenishing office supply levels, and supporting upkeep of office hardware

●     Maintain the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

●     Serves as the administrative point of contact between the Executive Director and internal/external demands

●     Support internal staff and board meetings including scheduling, note taking, and sharing preparation materials as needed.

●     Ensure timely payments to all C2BE vendors including:

○     Subscription services, insurances, contractors, and other dues collecting entities

●     Assist CFO with various administrative tasks including:

○     payroll & contract staff payments, maintaining monthly financial records, expense reimbursement processing, and supporting fiscal year end financial audit.

●     Maintain and utilize organizational tech stack including:

○     Insightly, Zoom, Harvest, various grant trackers


Note: This is a locally based position. Due to Covid-19 and Public Health orders, all C2BE staff work remotely for the time being and this role will begin as being primarily remote. C2BE does maintain an office and there is an expectation that the administrator will go into the office periodically to help maintain that office.

Qualifications

Need to Have….

●     Exceptional organizational skills, attention to detail, and ability to creatively problem solve.

●     Strong written and verbal communication skills.

●     Good math skills and the ability to spot numerical errors

●     Ability to handle sensitive, confidential information

●     Comfortability with GSuite and common social media platforms

●     Highly developed interpersonal skills

●     Desire and ability to work collaboratively

●     High School Diploma


Preferred Qualifications:

●     Previous experience as an Office Manager, Administrator, or Executive Assistant

●     Lengthy experience managing GSuite at an organizational level

●     Professional Communications & Social Media experience

●     Associates Degree or higher

Compensation and Preferred Start Date

This is a contract position that is growing into a full-time one.

The hourly range is $14 - $19 commensurate with experience, with 20 hours weekly time commitment to start.  The ideal start date for the role is March 15.

Please send resume and cover letter to work@c2be.org, with the subject line “Last name, First initial – Administrator”.

Deadline: February 25, 2021.


EOE Disclaimer (Sample): C2BE is Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, gender, gender identity, age, ethnicity, national origin, sexual orientation, religion, height, weight, veteran status, or marital status.



Role Overview

The Administrator at C2BE plays a vital role in ensuring our internal operations run smoothly. They are highly organized, detail-oriented, and a creative problem solver. Ideal candidates are passionate about organizing…

Details at a glance

  • Part Time Schedule
  • Contract
  • High School Diploma Required
  • Managerial

Benefits

Contract position with no benefits to start that will become FT with benefits as we grow.

Contract position with no benefits to start that will become FT with benefits as we grow.

Level of Language Proficiency

English

English

Location

On-site
Detroit, MI

How to Apply

Please send resume and cover letter to work@c2be.org, with the subject line “Your Last name, Your First initial – Administrator”.

Deadline: 

Please send resume and cover letter to work@c2be.org, with the subject line “Your Last name, Your First initial – Administrator”.

Deadline: 

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