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Human Resources Assistant

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Published 22 days ago

Intrepid Museum is looking for a full-time Human Resources Assistant. Responsibilities include heavy administrative duties, superior customer service and database integrity. This is a great opportunity for a motivated and detail-oriented individual to play a key support role within our fast-paced Human Resources Department.

Responsibilities include but are not limited to:

  • Providing superior customer service on behalf of the Museum; acting as a point of contact for staff regarding human resources policies and regulations; screening and directing phone calls/e-mails; presenting a pleasant and professional demeanor while maintaining confidentiality of information

§ Performing HR administrative duties including, but not limited to:

-    Maintaining personnel files for active and terminated employees

-      Reviewing employee files for internal and external audits; compiling reports of missing and/or incomplete items, following up to obtain missing information; maintaining confidentiality of all HR files

-      Assisting with data entry/integrity of HRIS system in order to meet management information needs

-      Assisting with background checks and reference checks

-      Responding to inquiries regarding policies, procedures, programs and employment verifications

-      Coordinating and collating new hire materials (new hire packets, benefits packets, “swag” materials)

-      Maintaining and updating employee status updates through the Helpdesk system; tracking and coordinating IT/Facilities needs for new hires

-      Preparing memos, spreadsheets and/or presentations as directed using Microsoft Excel, Word and PowerPoint

-      Managing office supply process: maintaining inventory, troubleshooting incorrect orders, sorting and distributing items upon arrival, processing Purchase Orders

-      Sorting, tracking and distributing biweekly paychecks

-      Providing administrative support for full-cycle recruitment and onboarding processes, from requisition to new-hire status

-      Assisting with recruitment resources: research, coordinate and post recruitment advertising both internally and externally on websites, job boards, career centers and institutes of higher education.

-      Schedule interviews with candidates

-      Coordinate, manage and monitor recruitment paperwork (applications, release forms, background screenings)

-      Preparing offer letters

-      Assisting with benefits administration and annual open enrollment process

-      Assisting HR team in research projects as needed

-      Assisting in coordinating and participating in HR sponsored events and employee functions

-      Performing other duties as required by management


§ Acts as backup coverage to the mailroom, performing mailroom duties as needed.

Intrepid Museum is looking for a full-time Human Resources Assistant. Responsibilities include heavy administrative duties, superior customer service and database integrity. This is a great opportunity for a motivated and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    2-Year Degree Required
  • Professional Level
    Professional

Salary

We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museum’s history!

Benefits

We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museum’s history!  

We offer a competitive salary, benefits and the opportunity to be a part of a very rewarding time in the Museum’s history!  

Location

On-site
Pier 86, W 46th St & 12th Ave, New York, NY 10036, United States

How to Apply

For consideration e-mail resume with salary requirements to: resume@intrepidmuseum.org.

For consideration e-mail resume with salary requirements to: resume@intrepidmuseum.org.

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