Advancement Coordinator (Principal Gifts)

Job Type

Full Time


Minimum: $40,000.00
Maximum: $45,000.00




135 North Grand Avenue
Los Angeles
United States


The Music Center is one of the largest and most highly regarded performing arts centers in the country. As L.A.’s performing arts destination, The Music Center has long been at the forefront of presenting innovative and critically acclaimed programs and events. With four iconic theaters and four renowned resident companies – Center Theatre Group, the LA Master Chorale, the LA Opera and the LA Philharmonic – and recognized for its illustrious dance programming, Glorya Kaufman Presents Dance at The Music Center, The Music Center is a destination where audiences find inspiration in the very best of live performance, as well as nationally recognized arts education and free and low-cost arts engagement experiences. With The Music Center On Location, the non-profit performing arts organization brings events and activities to locations outside of its Downtown Los Angeles campus. The Music Center also programs and manages Grand Park, a 12-acre adjacent greenspace, with year-round free programming. 

The Music Center’s Advancement department is currently in search of an Advancement Coordinator (Principal Gifts).

Reporting to the Assistant Vice President, Advancement (Principal Gifts), the Coordinator will work closely with the AVP and the Planned Giving officer, the Advancement senior staff, and the entire department. 

The Coordinator is primarily responsible for supporting the work of principal gifts and planned giving team and will encompass a variety of tasks including but not limited to the following:

Principle responsibilities including but not limited to:

• Provide administrative support such as answering phones, tracking and coding expenses, record keeping,

copying, maintain team’s calendar of events and projects. Provide phone support for general department lines

when necessary.

• Perform a range of persuasive writing duties for principal gifts and planned giving donors: writing and tracking

acknowledgment and thank you letters, note cards and various donor-focused communications, and ensure the

correspondences are meaningful, personalized, and timely. 

• Draft reports for principal gifts proposals, planned giving proposals, impact and stewardship reports and other

fundraising materials.

• Facilitate internal and external meeting logistics to include scheduling of appointments, agenda and material

preparation, conference call set up, audio/video set up, catering arrangements, and meeting follow up. 

• Provide support for various events and administration including Coordinating reservations and logistics for

entertainment of donors at dance performances and other programs. 

• Assist principal gifts and planned giving team with tracking of Moves Management processes including visits,

asks, acknowledgements, recognition, ongoing communications, and other donor engagement including

completing data entry in database (Tessitura) to preserve key information, notes and documents; and

keep electronic and hard copy records current and accurate.

• Maintain the list of principal and planned giving opportunities.

• Provide research on trends in the field and best practices. 

• Assist AVP and Advancement senior staff with special projects such as activities for the Board Emeriti Members

and President’s Circle. Other duties as assigned. 

Required Skills and Qualifications include:

• One to two years professional nonprofit experience preferred.

• Bachelor’s degree preferred.

• Excellent communication skills, both written and verbal, including the ability to present information in a variety of


• Must have interest in arts

• Excellent interpersonal skills both in person and by phone, with a high degree of professionalism.

• Discretion with confidential and sensitive information, including with handling of donor and prospect data.

• Highly organized with strong ability to effectively prioritize projects with conflicting deadlines.

• Intermediate experience with Microsoft Word, Excel, Outlook, and PowerPoint required.

• Experience working with a relationship database (Tessitura) a plus.

• Must be highly dependable and maintain excellent attendance and punctuality.

• Work well under pressure and adapt to changing needs as identified by leadership. 

• Exceptional customer service ethic, diplomacy, and tact.

• Experience working with events and strong customer service skills.

• A record of experience in activities requiring customer service, event planning, or donor relations.

• Ability to work some nights and weekends as needed.

• Ability to work both collaboratively and independently.

Compensation: $40,000 - $45,000 commensurate with experience; this is a full-time, non-exempt/hourly position.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Interested applicants please submit a cover letter, resume, and writing sample, plus salary requirements to email: or fax (213) 972-0721.